IP Legal Admin Intern: Path to IP Administrative Assistant

Shook, Hardy & Bacon L.L.P.; Kansas City (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon L.L.P. is seeking an entry-level Intellectual Property Legal Administrative Assistant to provide clerical and organizational support to the IP legal team, while participating in training to advance within the department.

Duties include calendar management, creating and maintaining electronic files, coordinating long and complex tasks, preparing correspondence and legal documents, proofreading, and assisting with document production and time-entry processes.

Responsibilities

• Calendar due dates and deadlines.
• Create and maintain electronic files including, but not limited to, saving emails.
• Coordinate resources to ensure multiple and complex tasks/activities are completed as required.
• Provide overflow assistance as needed and/or assigned.
• Prepare a variety of correspondence, reports, memoranda, and legal documents required by the timekeepers from handwritten notes, transcribing equipment, drafts or oral instructions.
• Proofread, photocopy, assemble, and distribute prepared materials as necessary.
• Keyboard, scan and revise a variety of documents.
• Coordinate lengthy document production with Word Processing personnel.
• Prepare requests to open new U.S. or foreign matters.
• File official documents with the USPTO and forwarding correspondence as directed.
• Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
• Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
• Prepares expense reports.
• Learns to prepare legal documents and enter time into firm-specific time-entry software.
• Works on special projects as assigned by supervisor and/or team coordinator.
• Participates in periodic meetings to ensure and improve work group effectiveness.
• Attends training sessions offered at the firm in order to become proficient with software currently in use.
• Will learn and provide back-up reception/Guest Services desk assistance as needed.

Job description

Shook, Hardy & Bacon L.L.P. is seeking an entry-level Intellectual Property Legal Administrative Assistant to provide clerical and organizational support to the IP legal team, while participating in training to advance within the department.

Duties include calendar management, creating and maintaining electronic files, coordinating long and complex tasks, preparing correspondence and legal documents, proofreading, and assisting with document production and time-entry processes.