IP Legal Admin Intern: Learn Fast, Support & Grow

shook-careers; Kansas City (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

shook-careers is seeking an Administrative Assistant in the United States to provide basic clerical and organizational support to Intellectual Property Legal Administrative Assistants. The role involves scheduling, file management, and coordinating resources to handle multiple tasks.

You will prepare legal documents, proofread, file with the USPTO, and support Word Processing and reception staff. A high school diploma or GED and at least 3 months legal experience (or equivalent) are preferred;

Qualifications

• High school diploma or GED required.
• 3 months legal experience preferred, or equivalent combination of education/experience.
• Types at a speed of at least 25 WPM.

Responsibilities

• Provide administrative and legal clerical support to IP Legal Administrative Assistants.
• Calendar due dates and deadlines.
• Create and maintain electronic files.
• Coordinate resources to complete multiple tasks.
• Provide overflow assistance as needed.
• Prepare correspondence, reports, memoranda, and legal documents.
• Proofread, photocopy, assemble, and distribute materials.
• Keyboard, scan and revise documents.
• Coordinate long document production with Word Processing personnel.
• Prepare requests to open new matters.
• File official documents with the USPTO and forward correspondence.
• Handle correspondence, telephone calls, photocopying and faxes; assist reception staff.

Skills

Administrative support

Legal document prep

Calendar management

Time-entry software

Word processing

Proofreading

Education

High school diploma or GED

Tools

Time-entry software

Document management systems

Job description

shook-careers is seeking an Administrative Assistant in the United States to provide basic clerical and organizational support to Intellectual Property Legal Administrative Assistants. The role involves scheduling, file management, and coordinating resources to handle multiple tasks.

You will prepare legal documents, proofread, file with the USPTO, and support Word Processing and reception staff. A high school diploma or GED and at least 3 months legal experience (or equivalent) are preferred;