IP File Clerk

Dinsmore-; Cincinnati (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

Dinsmore & Shohl seeks an Intellectual Property File Clerk at our Cincinnati, OH location to support our patent and trademark teams. This role will catalog, appraise, and archive case-related correspondence, route information to appropriate parties, and track the status and location of files.

Qualified applicants demonstrate strong organizational skills, clear communication with in-office and remote team members, and the ability to learn firm procedures.

Qualifications

• Strong organizational skills.
• Proficient at communicating, both in-person and electronically, and collaborating with remote team members.
• Adaptability to learn and apply distinct procedures as established by the firm and clients.
• Ability to distinguish time-sensitive correspondences and prioritize workload.
• Sound computer skills; experience within a law firm is preferred.

Responsibilities

• Review incoming correspondence from USPTO and foreign associates for case-identifying information and match to the appropriate file (hardcopy and electronic).
• Retrieve USPTO correspondence from PAIR and save electronic versions of incoming mail to iManage.
• Route items and files to and from Docketing.
• Maintain record of documents and files as they move between office locations.
• Assist attorneys and staff with locating physical files.

Skills

Organizational skills

Communication

Detail oriented

Adaptability

Time management

Law firm experience

Tools

iManage

PAIR

Job description

Dinsmore & Shohl, 255 E. 5th St., Cincinnati, Ohio, United States of America

Job Description

Posted Monday, August 3, 2026 at 4:00 AM

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking an Intellectual Property File Clerk at our Cincinnati, OH location to support our patent and trademark teams. This position will be responsible for appraising and archiving case-related correspondence, routing information to appropriate parties, and tracking the status and location of files.

Responsibilities

• Review incoming correspondence from the U.S. Patent & Trademark Office (USPTO) and foreign associates for case-identifying information and match to the appropriate file (both hardcopy and electronic)
• Retrieve USPTO correspondence from the Patent Application Information Retrieval System (PAIR) and save electronic versions of incoming mail to iManage
• Route items and files to and from Docketing
• Maintain record of documents and files as they move between office locations
• Assist attorneys and staff members with locating physical files

Requirements

• Strong organizational skills and attention to detail
• Proficient at communicating, both in-person and electronically, and collaborating with remote team members
• Exhibit adaptability to learn and consistently apply distinct procedures as established by both the firm and our clients
• Ability to distinguish time-sensitive correspondences, and prioritize the workload accordingly
• Sound computer skills are mandatory, and experience within a law firm is preferred

Dinsmore & Shohl, 255 E. 5th St., Cincinnati, Ohio, United States of America