IP Docketing Clerk

Shumaker, Loop & Kendrick, LLP; Toledo (OH); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Shumaker, Loop & Kendrick, LLP in Toledo, Ohio is seeking an IP Docketing Clerk to manage deadlines and records for patents, trademarks, and copyrights, ensuring compliance with USPTO rules. The role supports IP attorneys and agents and includes inputting documents into the docketing system and calculating procedural deadlines.

This hourly, full-time position offers a potential remote option for the right experience.

Qualifications

• Minimum of high school diploma required; bachelor's degree preferred.
• 5+ years of IP docketing experience preferred.
• Thorough understanding of USPTO processes.
• Proficiency in Anaqua PATTSY Wave docketing.
• Strong MS Word, Excel and PowerPoint skills.

Responsibilities

• Maintain and update IP docketing systems.
• Enter, calculate, and track deadlines for IP filings.
• Coordinate with foreign agents and clients on filing deadlines.
• Monitor USPTO correspondence and record deadlines promptly.
• Generate docket reports and IP listings for clients and attorneys.
• Perform status checks using USPTO PAIR, TSDR, WIPO and foreign databases.
• Process incoming patent correspondence and docketing reports to clients.
• Coordinate with accounts payable for invoices.
• Oversee annuities administration for foreign and domestic filings.

Skills

IP docketing experience

Anaqua PATTSY Wave

MS Word

MS Excel

MS PowerPoint

Project management

Attention to detail

Verbal communication

Written communication

Education

High school diploma

Bachelor's degree preferred

Tools

Anaqua PATTSY Wave

USPTO PAIR

TSDR

WIPO databases

Microsoft Office Suite

Job description

The IP Docketing Clerk is responsible for maintaining and managing intellectual property (IP) deadlines and records to ensure timely filings and compliance with U.S. patent and trademark regulations. This role will primarily assist IP attorneys and patent agents with reviewing incoming mail and prosecution documents, inputting documents and deadlines into the docketing system, and calculating procedural deadlines. Our ideal candidate will have at least five years of docketing experience using Anaqua PATTSY Wave docketing systems.

Where You'll Work

The IP Docketing Clerk role is an hourly non-exempt position and will work full-time at our Toledo, Ohio office, but may be open to remote for the right experience.

What You'll Do

• Maintain and update Anaqua PATTSY Wave IP docketing systems
• Accurately enter, calculate, and track deadlines for patents, trademarks, copyrights, domain names, agreements, oppositions, litigation and related filings based on applicable rules, statutes and procedures
• Coordinate with foreign agents and clients regarding filing deadlines, managing all inbound and outbound client transfers as needed
• Monitor incoming USPTO correspondence and ensure deadlines are recorded promptly
• Generate and distribute regular docket reports and IP listings for clients and attorneys
• Utilize USPTO PAIR and TSDR, WIPO, E-Space, and foreign databases to perform routine status checks of patent and trademark applications
• Run, analyze, and provide reports as requested by internal stakeholders
• Daily processing of incoming patent correspondence, docket and report to client
• Coordinate with accounts payable to process incoming invoices
• Oversee the administration of foreign and domestic annuities, including processing, reporting, and client support

What We’re Looking For

• Minimum of high school diploma required; bachelor’s degree or higher preferred
• 5+ years of experience working as an IP docketing clerk preferred
• Demonstrates a thorough understanding of USPTO processes
• Proficiency in docketing software such as Anaqua PATTSY Wave
• Strong understanding of patent, trademark, copyright and related terminology
• Advanced technical skills including Microsoft Word, Excel and PowerPoint
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
• Superior research, organizational and verbal and written communication skills

Who We Are

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Sitting position, static for up to one-half hour at a time, up to six hours per day.
• Standing and walking regularly, up to two hours per day.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.