IP Docketing Specialist — Precision & Impact

Career Legal; Wisconsin; On-site; USD 60,000 - 80,000; Full time

Job summary

Career Legal is seeking a highly organized IP Docketing Specialist to join its IP team in Wisconsin. You will support attorneys, paralegals and clients by identifying, docketing, monitoring and communicating important deadlines without fail.

This role emphasizes accuracy, structure and ownership in a fast-paced, deadline-driven environment. Your work will cover domestic and international patent and trademark dockets, USPTO notices, foreign letters, and renewal deadlines, with audits to ensure

Qualifications

• Two or more years of experience in IP docketing or intellectual property administration.
• Exceptional attention to detail and strong organisational skills.
• Ability to manage a high volume of competing deadlines.
• Strong written communication skills.
• Sound judgement and confidentiality.
• Proficiency with Microsoft Office (Outlook, Excel).
• Comfortable working independently and as part of a team.

Responsibilities

• Maintain and monitor domestic and international patent and trademark dockets.
• Enter and update critical dates and deadlines in the IP docketing system.
• Review USPTO notices, foreign correspondence, filing receipts and office actions to identify docketing events.
• Calculate and calendar deadlines in line with USPTO rules and statutes.
• Monitor deadlines for applications, extensions, statements of use, maintenance fees, issue fees and renewals.
• Track foreign deadlines communicated by foreign counsel and agents.
• Conduct regular audits of IP matters to verify docket accuracy and completeness.
• Escalate discrepancies or missed deadline risks promptly.
• Support US national stage, PCT matters and international prosecution tracking.
• Assist with training new team members and contribute to process improvements.

Job description

Career Legal is seeking a highly organized IP Docketing Specialist to join its IP team in Wisconsin. You will support attorneys, paralegals and clients by identifying, docketing, monitoring and communicating important deadlines without fail.

This role emphasizes accuracy, structure and ownership in a fast-paced, deadline-driven environment. Your work will cover domestic and international patent and trademark dockets, USPTO notices, foreign letters, and renewal deadlines, with audits to ensure