IP Client Services Coordinator

Jobtailor; California (MO); On-site; USD 55,000 - 83,000; Full time

Job summary

Jobtailor in the United States seeks an experienced patent prosecution professional with at least five years of U.S. patent prosecution experience and a strong grasp of MPEP, 37 C.F.R., and USPTO systems to manage client portfolios and deadlines.

You will draft and coordinate documents for USPTO filings, monitor dockets, coordinate with foreign associates, and provide accurate status reports while maintaining confidentiality and high-quality client service.

Qualifications

• Requires 5+ years of U.S. patent prosecution experience.
• Advanced knowledge of U.S. and PCT prosecution, MPEP and USPTO systems.
• Ability to prepare and coordinate documents for USPTO filing with limited guidance.
• Proficiency with patent docketing software and MS Office.
• Ability to manage multiple client dockets and deadlines with accuracy.

Responsibilities

• Review new work instructions, invention disclosures and client requests.
• Coordinate new matter intake and matter opening.
• Monitor client caseloads, deadlines and time-sensitive instructions.
• Coordinate patent prosecution, IDS, office actions, and filings for clients.
• Prepare and file USPTO documents and maintain client portfolios and reports.

Skills

Attention to Detail

Analytical Skills

Teamwork

Accountability

Client Service Commitment

Education

Bachelor's degree

4-year college degree

Tools

U.S. Patent Prosecution

PCT Patent Prosecution

37 C.F.R.

MPEP

USPTO Systems

Patent Docketing Software

Document Preparation for USPTO Filing

Client Portals

Billing Platforms

Job description

Requirements

• Minimum four-year college degree; related work experience may be considered in lieu of formal education
• Minimum five years of U.S. patent prosecution experience, including direct or indirect exposure to foreign patent prosecution
• Advanced knowledge of U.S. and PCT patent prosecution, 37 C.F.R., the MPEP, USPTO systems and online resources
• Ability to prepare and coordinate documents for USPTO filing with extremely limited guidance
• Proficiency with patent docketing software, Microsoft Outlook, Word and Excel
• Ability to learn and use client portals, billing platforms and other Firm systems
• Advanced analytical, information-gathering, organizational and prioritization skills
• Ability to manage multiple projects and competing client-imposed deadlines
• Meticulous attention to detail, accuracy and thoroughness
• Ability to interpret instructions, synthesize complex information and resolve issues proactively
• Excellent written and verbal communication skills
• Demonstrated accountability, reliability, sound judgment, teamwork and commitment to client service
• Hourly, non-exempt position

Core Competencies

Demonstrates advanced knowledge of U.S. and PCT patent prosecution, including the ability to prepare and coordinate documents for USPTO filing. Proficient in managing client portfolios, monitoring deadlines, and ensuring compliance with procedures and guidelines.

Highest-signal resume keywords

• U.S. Patent Prosecution Experience
• Advanced Knowledge of MPEP
• Patent Docketing Software Proficiency
• Excellent Written and Verbal Communication Skills
• Organizational and Prioritization Skills

ATS Optimization Keywords

Hard Skills

• U.S. Patent Prosecution
• PCT Patent Prosecution
• 37 C.F.R.
• MPEP
• USPTO Systems
• Patent Docketing Software
• Document Preparation for USPTO Filing
• Client Portfolio Management
• Deadline Monitoring
• Financial Information Management

Soft Skills

• Attention to Detail
• Analytical Skills
• Teamwork
• Accountability
• Client Service Commitment

Industry Keywords

• Patent Application Drafting
• Office Action Responses
• Information Disclosure Statements
• Client Dockets
• Confidential Information Safeguarding

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Client Portals
• Billing Platforms

• Review new work instructions, invention disclosures, entrustments and client requests
• Coordinate new matter intake and matter opening
• Monitor client caseloads, work in progress, task status and time-sensitive instructions
• Coordinate patent application drafting and prosecution, information disclosure statements, office action responses, continuation and divisional filings, issue fees and other client-directed work
• Manage and review client dockets for compliance with procedures, guidelines and deadlines
• Monitor statutory and client-imposed deadlines and escalates potential issues
• Maintain client portfolio status reports, spreadsheets, assignments, rankings and prosecution data
• Review USPTO reporting correspondence for accuracy and compliance
• Coordinate urgent or after-hours filing support and perform filings and reporting when requested
• Monitor billing requirements, budgets, estimates, accruals and financial information
• Address invoice rejections, billing discrepancies, client inquiries and submission requirements
• Prepare and distribute client, portfolio and status reports and track action items
• Coordinate patent review committee and similar client meetings
• Prepare and coordinate patent prosecution correspondence with clients, inventors, foreign associates and Firm personnel
• Use client portals and Firm systems to manage matter, inventor, assignment, prosecution, budget and reporting information
• Prepare and file U.S. foreign filing license requests and coordinate with foreign counsel
• Coordinate with foreign associates regarding instructions, prosecution activity, reporting and invoices
• Maintain USPTO Customer Number and Financial Manager access
• Train attorneys, patent secretaries, PPD specialists and client-team personnel
• Review procedures and implement approved workflow, template and process improvements
• Provide overflow and backup support and keep the Chief IP Officer and client teams informed
• Safeguard confidential information and comply with Firm and client requirements
• Work outside regularly scheduled hours, including overtime during busy periods, and travel on Firm business as required