IP Clerk

GT Restructuring; Boston (MA); On-site; USD 40,694 - 41,603; Full time

Benefits offered by this job

Health insurance

401K

Vacation and sick time

Discretionary bonus

Commuter/transit programs

Job summary

Greenberg Traurig LLP in Boston is seeking an IP Clerk to support the IP team. The role involves handling USPTO and foreign patent office communications, preparing drawings for life science patents, and assisting with patent/trademark database research while collaborating with IP attorneys.

The position is based in Boston with a hybrid schedule (4 days in‑office). A Bachelor’s degree and familiarity with biology or molecular biology are required, with life‑science experience a plus.

Qualifications

• Bachelor’s degree required.
• Good working knowledge of biology, chemistry, and/or molecular biology.
• Prior life‑science experience is a plus.

Responsibilities

• Manages incoming USPTO and foreign Patent Office correspondence.
• Conducts life science searches of patent and trademark databases with attorneys.
• Prepares letters reporting US PTO and foreign correspondence to clients.
• Prepares drawings for life science patent applications.
• Works on sequence listings for patent applications with polynucleotide and amino acid sequences.
• Maintains and organizes client files and electronic databases.
• Performs administrative tasks for IP department.

Skills

Communication skills

Interpersonal skills

Time management

Client service

Education

Bachelor’s degree

Tools

Windows OS

MS Office

Adobe Acrobat

iManage/Filesite

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Intellectual Property (IP) Team as an IP Clerk located in our Boston Office

We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office, on a hybrid (4 days in‑office) schedule. Regular in‑office presence is required for day‑to‑day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the IP Prosecution Manager.

Position Summary

This is a non‑JD position designed to give you a behind‑the‑scenes look at IP law and life at a leading law firm. You'll gain hands‑on experience with patent and/or trademark processes, work on cutting‑edge technologies, and collaborate with experienced IP attorneys and professionals.

Key Responsibilities

• Manages incoming US Patent and Trademark Office (USPTO) and foreign Patent Office correspondence.
• Works with attorneys to conduct life science based searches of patent and trademark databases.
• Prepares and sends letters reporting US PTO and foreign correspondence to clients.
• Prepares drawings for life science patent applications.
• Works on Sequence Listings for patent applications that include polynucleotide and amino acid sequences.
• Work with attorneys to conduct life science based searches of patent and trademark databases.
• Analyzes scientific literature in connection with special projects.
• Maintains and organizes client files and electronic databases.
• Works on Information Disclosure Statements.
• Performs administrative tasks for IP department.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation. High attention to detail, outstanding organizational skills and the ability to manage time effectively.
• Ability to establish and maintain effective working relationships with personnel at all levels of the organization.
• Ability to work both independently and as part of a cross‑functional, collaborative team. Ability to shift priorities and manage change with a positive outcome.
• Provides outstanding client service, meet high quality standards for services and meet or exceed client expectations.

Education & Prior Experience

• Bachelor’s degree required
• Good working knowledge of biology, chemistry, and/or molecular biology.
• Prior life‑science experience is a plus.

Technology

• Computer proficiency in Windows‑based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat.
• Experience using electronic document management systems (e.g., iManage or Filesite) is a plus.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day‑to‑day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

The Expected Pay Range For This Position Is

$29.54 - $30.20 per hour

Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.