IP Client Administrator

Goodwin Procter Boston; Boston (MA); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life and disability insurance

Retirement & Savings Plan

Paid vacation

Professional development opportunities

Job summary

Goodwin Procter Boston is seeking an IP Administrator to support the IPTS Patent practice. You will provide legal and administrative support, ensuring timely filing of documents with the U.S. Patent and Trademark Office and managing patent application files.

The ideal candidate has 1-5 years in a legal setting, strong communication skills, and familiarity with patent procedures. This role offers a competitive salary between $80,000 and $105,000, plus benefits including health insurance and professional development opportunities.

Qualifications

• 1-2 years of experience required; 3-5 years preferred as an executive or legal assistant in a large law firm or corporate environment.
• Experience with preparation of formal documents for USPTO patent filings and maintaining U.S. patent application files is a must.
• Knowledge of international procedures and requirements is preferred.

Responsibilities

• Prepare and file formal documents with the U.S. Patent and Trademark Office.
• Handle administrative aspects of U.S. patent prosecution.
• Monitor and maintain attorney's case dockets.
• Compose correspondence, reports, and legal documents.

Skills

Attention to detail

Problem solving

Verbal communication

Written communication

Interpersonal skills

Tools

USPTO electronic filing

CPI

IPDAS

Job description

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross‑functional learning, networking, and collaboration are at the core of what we do.

We’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting‑edge solutions in high‑stakes litigation and dispute resolution, world‑class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward‑thinking peers.

The IP Administrator supporting the IPTS Patent practice provides client service, desk management, and legal and administrative support to the firm’s IP Patent legal staff.

What You’ll Do

• Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
• Handling administrative aspects of U.S. patent prosecution
• Monitoring and maintaining attorney(s) case dockets
• Maintaining patent application files
• Composing correspondence, reports, memoranda and legal documents
• Creating and editing documents, memos, presentations and spreadsheets
• Calendar management using Outlook and complex meeting planning
• Coordinating travel arrangements
• Time entry and billing

Who You Are

• 1-2 years required; 3-5 years prior experience preferred as an executive or legal assistant in a large law firm or large corporate environment
• Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files
• USPTO electronic filing experience a plus
• Experience with CPI and IPDAS a plus
• Knowledge of international procedures and requirements preferred
• Excellent attention to detail, problem solving, editing, and proofreading ability
• Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy
• Excellent verbal and written communication skills

Benefits and More

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back‑up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes

Target Salary Range: Boston $80,000.00 – $105,000.00 (varies by location and is commensurate with relevant experience)

Goodwin embraces responsible and ethical use of AI in the hiring process.