Legal Support Specialist

GT Restructuring; Boston (MA); On-site; USD 56,013 - 59,801; Full time

Benefits offered by this job

Health insurance

401K

Flexible Spending Accounts

Discretionary bonus

Paid vacation and sick time

Employee assistance program

Job summary

GT Restructuring is seeking a Legal Support Specialist for its Boston office. This role involves providing high-level administrative and legal support to multiple attorneys in the litigation practice group, with an emphasis on client service and project management.

Candidates should have at least 5 years of relevant experience and be proficient in Microsoft Office. Flexibility for overtime is required. Competitive pay and comprehensive benefits are offered, including health insurance and a 401K.

Qualifications

• Minimum 5 years of experience in project management and client support.
• Experience at a law firm or high-paced professional services firm is preferred.
• Experience with litigation practices is a plus.

Responsibilities

• Provide administrative support to assigned attorneys.
• Edit and process legal documents as requested.
• Help create and maintain client contact tracking tools.
• Provide status updates on deadlines and tasks.
• Manage attorney calendars and schedule meetings.
• Assist with new client matter intake and billing activities.
• Coordinate with travel agencies for travel arrangements.

Skills

Attention to detail

Organizational skills

Time management

Client service focus

Document formatting

Communication skills

Confidentiality

Team collaboration

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Practice Team as a Legal Support Specialist located in our Boston office.

We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. With a dedicated work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client‑focused mindset and an initiative‑taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Boston office, in‑office presence is required for day‑to‑day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist provides high‑level administrative and legal support to multiple attorneys within the litigation practice group. This role requires a dependable, proactive professional who is comfortable managing a broad range of responsibilities that support attorneys’ day‑to‑day workflow. The position has a strong client service and project management emphasis, coordinating administrative, operational, financial, and business development activities to ensure efficient and responsive legal services. Flexibility to work overtime as needed.

Key Responsibilities

• Provide day‑to‑day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edit, proofread, and process legal documents upon request of assigned attorneys, including preparing correspondence, memoranda, documents, presentations, or other practice‑specific documents.
• Help create and maintain tracking tools for client contact lists, business development activities, deadlines, status of assignments, and provide updates upon request.
• Provide status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.
• Follow up on outstanding tasks, documents, or pending approvals ensuring workflow moves forward according to agreed timelines.
• Assist with preparing employee benefits and risk‑management training materials, including formatting PowerPoint presentations and coordinating logistics.
• Coordinate with court reporters, process servers, e‑discovery vendors, translators, or printing services to ensure timely deliverables and logistics.
• Manage attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access, and dial‑in information).
• Assist with new client matter intake by submitting conflict check requests, opening new matters, and preparing draft engagement letters.
• Provide support with billing activities, including proofreading invoices and assisting with billing and engagement inquiries.
• Coordinate with firm travel agency to book domestic and international travel arrangements.
• Prepare and submit expense reports and reimbursement requests accurately and timely.
• Organize and maintain electronic and paper legal files in accordance with designated filing standards.

Qualifications

Skills & Competencies

• Strong attention to detail, organizational, and time‑management skills.
• Responsive and professional, with a focus on providing excellent client service.
• Able to format documents and PowerPoint presentations using firm templates.
• Able to handle multiple tasks and meet deadlines in a fast‑paced environment.
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow‑up.
• Clear written and verbal communication skills and a professional demeanor.
• Able to work independently on routine tasks with minimal guidance and supervision.
• Understands the importance of confidentiality and handles sensitive information appropriately.
• Works well with others and contributes positively as part of a team.
• Available to work a full‑time schedule with flexibility for occasional overtime or extended hours.

Education & Prior Experience

• Minimum 5 years of experience in project management and client support; experience at a law firm or other high‑pace professional services firm is preferred.
• Bachelor’s Degree or equivalent experience is preferred.
• Experience with litigation practices is a plus, but training will be provided for candidates with relevant transferable skills.

Technology

• Computer proficiency in Windows‑based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook – strong Word and PowerPoint skills a must.
• Exceptional computer skills with the ability to learn new software applications quickly.

Expected Pay Range for This Position

$40.66 to $43.41 per hour

Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short‑term disability, long‑term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.