Invoicing Specialist

Colossal, LLC; Saint Petersburg (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

PTO

Health insurance

Vision insurance

Dental insurance

401k

Job summary

Colossal Contracting, LLC is seeking an Invoicing Specialist to work out of our newly opened St. Petersburg, FL office. The ideal candidate will have experience in accounting, finance, or customer service within the IT or government contracting industries.

You will prepare customer invoices, process payments, resolve discrepancies, and support the revenue cycle under the Deputy Controller. This full-time role offers benefits including health coverage, PTO, and a 401k.

Qualifications

• 1–2 years in a customer-facing role in banking, accounting or finance.
• Associates or bachelor's degree preferred but not required.
• Ability to creatively solve challenging problems.
• Ability to manage multiple tasks simultaneously and prioritize.
• Extremely organized and detail oriented.
• Strong communicator who can work with minimal supervision.

Responsibilities

• Prepare customer invoices daily for mail, email, or other electronic delivery.
• Assist with completing customer forms, including W-9 forms.
• Process credit card payments and refunds.
• Resolve payment discrepancies and disputes.
• Prepare reports on delinquent accounts and customer payment profiles.
• Support the revenue cycle by reviewing documents for accuracy and billing readiness.
• Perform duties with independence within policy guidelines and deadlines.

Skills

Customer service

Communication

Detail-oriented

Organizational skills

Problem solving

Education

Associates or Bachelor's degree preferred

Job description

Description

Colossal Contracting, LLC is looking for an Invoicing Specialist to work out of our newly opened St. Petersburg, FL office. An ideal candidate will have experience in accounting, finance, or customer service working within the IT or government contracting industries.

Essential Duties & Responsibilities

• Follow the day-to-day direction of the Deputy Controller while working closely with the other individuals within the Finance Team.
• Prepare customer invoices daily for mail, email, or other electronic delivery.
• Assist with completing customer required forms, including W-9 forms.
• Process credit card payments and refunds.
• Resolving payment discrepancies and disputes.
• Preparing reports on delinquent accounts and customer payment profiles.
• Assist finance team and management with ad-hoc reporting.
• Assist finance team with various projects as needed.
• Verify the accuracy of billing data, correcting any errors.
• Support the revenue cycle by reviewing documentation submitted to the Billing Team for accuracy, completeness, and to ensure that it meets all billing standards to be billed to the payer.
• Perform work with considerable independence within established policies, procedures, and is reviewed by superiors through reviews and reports.
• Secure payment of open account balances.
• Research rejected payments.
• Provide administrative support to other department operations as needed.
• Develop a comprehensive understanding federal procurement practices.
• Keep business information confidential
• Comply with business principles, ethical standards, legal obligations, and company policies.
• Work under an expedited deadline depending on any number of factors including but not limited to end-of-month, end-of-quarter, and end-of the federal government’s fiscal year.
• Occasionally report to the Annapolis, MD HQ for company events.
• Perform other duties as assigned

Requirements

• 1-2 year of experience in a customer facing role either in banking, accounting or finance.
• Associates or bachelor's degree is preferred but not required.
• Ability to creatively solve challenging problems
• Must be able to manage multiple tasks simultaneously, prioritize workload effectively, and thrive in a dynamic and complex environment.
• Extremely organized and detail oriented.
• Strong communicator that can work without direct supervision or detailed direction.

Travel

Travel is not required for this position.

Position Type/Expected Hours of Work

This is a full-time position. Hours are Monday through Friday, 8:30am-5:30pm.

Job Type:

Full-time employee of Colossal Contracting with opportunities for advancement.

Benefits Offered

• $18-22 hour pending candidate qualifications
• PTO
• 100% Employer paid Health, Vision, Dental insurance for Employee
• 401k

Colossal Contracting, LLC is a Service-Disabled Veteran Owned Small Business (SDVOSB) who takes pride in supporting our CUSTOMERS and COUNTRY. For the last 17 Years our mission is to provide our customers with ground breaking solutions and support in all aspects of our services. Colossal is a company built on military core values and committed to the success of our customers and employees. If you are looking for an exciting opportunity to be part of something greater than yourself then submit your resume for your chance to be part of the team/family.