INVOICING CLERK

Gulf Interstate Engineering; Houston (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Gulf Companies in Houston is seeking an Invoicing Clerk to coordinate, prepare, and submit monthly and bi-weekly client invoices for multiple locations. You will document billing duration, resolution method, and validate invoices to ensure accuracy.

Essential duties include invoicing on time, handling several customer accounts, reconciling payroll and invoices, setting up new clients, and using Dynamics F&O to generate client invoices.

Qualifications

• Minimum of 3+ years of progressive billing experience in a professional setting.
• Strong communication skills both written and verbal.
• General Accounting experience.
• Intermediate MS Office skills.
• Microsoft Dynamics experience preferred.
• Attention to detail.
• Fast-paced office.
• Solid organizational and time management skills.
• Must also have an ability to work in a deadline-oriented environment and have an ability to work independently.
• Excellent customer service skills, both in person and on the phone.

Responsibilities

• Invoice accurately and on time to support business goals.
• Manage multiple customer accounts daily activities.
• Research and resolve incorrect or incomplete invoice reports in order to expedite the billing process.
• Account reconciliation- between payroll and invoices.
• New client setup.
• Utilize Dynamics F&O to create client invoices.
• Resolve past due invoices with clients.
• Process clients' special requests (i.e. reporting man hours, spend data etc.).
• Process billing for all clients in timely fashion.

Skills

Billing experience

Communication skills

General accounting

MS Office

Microsoft Dynamics

Attention to detail

Organizational skills

Time management

Customer service

Education

Associate degree

Experience equivalent

Tools

Microsoft Dynamics F&O

Job description

Description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Invoicing Clerk is responsible for coordinating, preparing and submitting monthly and bi-weekly client invoices for multiple locations and documentation such as; billing duration, resolution method and accurately validating invoices.

Essential Functions

• Invoice accurately and on time to support business goals
• Manage multiple customer accounts daily activities
• Research and resolve incorrect or incomplete invoice reports in order to expedite the billing process
• Account reconciliation- between payroll and invoices
• New client setup
• Utilize Dynamics F&O to create client invoices
• Resolve past due invoices with clients
• Process clients' special requests (i.e. reporting man hours, spend data etc.)
• Process billing for all clients in timely fashion

Requirements

Qualifications

• Minimum of 3+ years of progressive billing experience in a professional setting
• Strong communication skills both written and verbal
• General Accounting experience
• Intermediate MS Office skills
• Microsoft Dynamics experience preferred
• Attention to detail
• Fast-paced office
• Solid organizational and time management skills.
• Must also have an ability to work in a deadline-oriented environment and have an ability to work independently.
• Excellent customer service skills, both in person and on the phone.

Education

• Associate's degree and/or experience equivalent preferred.

Competencies

• Results oriented
• Customer focused
• Impact and influence
• Business and people acumen
• Team Player

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.