Invoicing Associate

Senergy Petroleum Llc; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Job summary

Senergy Petroleum seeks an Invoicing Associate to join the accounting team in Phoenix. You will process daily invoices, match bills of lading, review delivery paperwork, and ensure accurate customer invoicing across locations. The role requires attention to detail and solid accounting knowledge.

Responsibilities include resolving discrepancies, supporting month-end close, and collaborating with regional teams to verify paperwork and procedures. A degree in accounting is a plus.

Qualifications

• Two years of billing or accounting experience is required or highly preferred.
• Solid understanding of accounting principles and processes.
• Strong attention to detail and accuracy under tight deadlines.
• Proficiency in Excel and Word for reporting and documentation.

Responsibilities

• Process daily invoices accurately and efficiently.
• Match bills of lading to invoices and post open orders.
• Review electronic files from locations for date, time, quantity, and invoicing accuracy.
• Identify and resolve discrepancies to avoid credit or rebills.
• Assist with month-end closing and inventory/documentation tasks.
• Communicate with locations via phone, email, and Teams to verify paperwork.

Skills

Attention to detail

Accounting principles

Billing

Verbal communication

Written communication

Time management

Multitasking

Strong mathematical skills

Education

Associate’s Degree in accounting

Tools

Microsoft Excel

Microsoft Word

Job description

Job SummaryThe Invoicing Associate plays a critical role in the accounting department, responsible for processing daily invoices, matching bills of lading, and confirms deliveries.The Invoicing Associate will….Invoice Processing:Process daily invoices accurately and efficiently, ensuring that all necessary information is included and recorded correctly.Review, sort, and audit the electronic files submitted by locations to verify dates, times, quantities delivered to confirm inventory changes and customer invoicing information.Review each step for accuracy to avoid credit and rebills, and credit and rebill when necessary.Will utilize reports to assist with the tracking of product in use over larger timeframes and over state lines.Bill of Lading Matching:Match bills of lading to corresponding invoices to ensure that shipments are accurately reflected in the invoicing process.Research and resolve any discrepancies between bills of lading and invoices in a timely manner, collaborating with relevant teams as needed.Review and reconcile the bill of lading list and trip delivery lists to post open orders.Communicate with various region to confirm accuracy of paperwork and procedures.Communication & Reporting:Use system reports to assist fuel reconciliation and tax reporting for product on trucks multiple days and over state lines.Regularly communicate with locations to clarify paperwork via phone, email, and Microsoft Teams Chat groupsEnsure compliance with company policies, accounting standards, and regulatory requirements in all invoicing activities.AdditionalAssist with month end closing as it pertains to delivery documents retained or preloaded inventory product to document gallons in transit.Assists with interim inventory counts as scheduled.Supervision of OthersNoneWork EnvironmentTypically work is performed in an office setting.Physical DemandsAble to sit and stand for extended periods of time.Able to move about office setting to complete responsibilities.Able to move freely around work and customer sites.Able to climb stairs and ladders, kneel, bend, and stoop.Heavy use of phone, computer, and office equipment.Able to lift up to 25 lbs.TravelNegligibleKnowledge, Skills, and AbilitiesRequiredThis position requires strong attention to detail, accuracy, and the ability to work efficiently in a fast-paced environment.Possesses a general knowledge of accounting principles and practices along with at least two years’ experience in a billing or accounting position.Proven ability to prioritize and a willingness to take ownership and follow through.Must work well under pressure to ensure that all processing is performed within the required time frames.Strong computer skills and able to learn company systems and processes.Strong mathematical, verbal, and written communication skills.Ability to work proficiently in Microsoft Excel and Word.Adheres to the company’s values and ethical expectations.Able to effectively multitask with a strong attention to detail.Willingness to accept other additional responsibilities as requested.Willingness and ability to learn new processes and new technology.PreferredAssociate’s Degree in accounting is a plusExperience in transportation, lubricants, fuel, or a related industryOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.EEO StatementSenergy Petroleum is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, veteran status, or any other characteristic protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.