Invoicing & AP/AR Specialist

Clear Destination Inc.; Fort Myers (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Clear Destination Inc. in Fort Myers, FL seeks a meticulous Profit Center Office Administrator to manage invoicing, expenses, and AP/AR processes. The role also supports daily cash handling, file maintenance, and customer/vendor communications.

The ideal candidate has 1+ years in AR/AP or related roles, strong Excel/Office skills, and a proven ability to multi-task with accuracy and client focus.

Qualifications

• 1+ years of experience in customer service, AR, AP, or similar role.
• Knowledge of basic accounts receivable/payable bookkeeping practices and terms.
• Strong communication and interpersonal skills with high attention to detail.
• Ability to prioritize, multi-task, and solve problems in a fast-paced environment.

Responsibilities

• Perform accurate and timely invoicing of all customer shipments daily; note discrepancies for review.
• Generate daily invoice preview reports for management review.
• Obtain, review, submit, and approve expense vendor invoices; reconcile within AP systems or via credit card statements.
• Review PO debit memos and debit cancellations; communicate with Centralized AP team as needed.
• Assist with vendor invoice/PO discrepancy resolution and reconciliation with Centralized AP.
• Reconcile daily cash sale payments and deposits; prepare bank deposits and deposit paperwork.
• Reconcile petty cash monthly; submit required deposit paperwork to Support Center.
• File invoiced pick tickets, manifests, and related documents; maintain filing per company policy.
• Create and maintain customer files including tax exemption information and certificates.

Skills

Customer service

Accounts receivable

Accounts payable

Data analysis

Multi-tasking

Communication

Attention to detail

Tools

Microsoft Office

Job description

Clear Destination Inc. in Fort Myers, FL seeks a meticulous Profit Center Office Administrator to manage invoicing, expenses, and AP/AR processes. The role also supports daily cash handling, file maintenance, and customer/vendor communications.

The ideal candidate has 1+ years in AR/AP or related roles, strong Excel/Office skills, and a proven ability to multi-task with accuracy and client focus.