Invoice Specialist

EDM International, Inc.; Fort Collins (CO); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Company HSA Contributions

401(k) Retirement Plan with Company M

Company-Paid Life Insurance

Disability Insurance

Voluntary Supplemental Benefits

Job summary

EDM International, Inc. is seeking an Invoice Specialist to support billing and accounts receivable. You will prepare client invoices, coordinate with Project Managers for billing information, and monitor invoice status to ensure timely payments.

You’ll also assist with collections and reconcile products- and services-related charges across Zoho and Deltek Vantagepoint. The role emphasizes accuracy, organization, and cross-functional collaboration.

Qualifications

• Proficiency with Excel for reconciliation, tracking, data validation.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, review, process, and distribute accurate client invoices.
• Coordinate with Project Managers to obtain billing information and approvals.
• Monitor invoice status and accounts receivable; identify overdue invoices.
• Support A/R and collections with professional client communication.

Skills

Excel proficiency

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Associate degree in Accounting/Finance

Tools

Deltek Vantagepoint

Zoho

Job description

Invoice Specialist

Full-Time I Hourly, Non-Exempt

Join Our Team

Do you have a knack for numbers, an eye for detail, and a strange sense of satisfaction when everything reconciles perfectly?

EDM International is looking for an Invoice Specialist to support our billing and accounts receivable functions. In this role, you'll prepare and process client invoices, work with Project Managers to resolve billing questions, track invoice activity, assist with accounts receivable follow-up and collections, and help ensure our financial records are accurate and up to date.

You'll also support invoicing for EDM's Products Business Sector, coordinating financial information between Zoho and Deltek Vantagepoint and helping ensure revenue and related charges are properly recorded.

This is a great opportunity for someone who enjoys working with numbers, solving discrepancies, staying organized, and working with people across an organization.

What You'll Do

• Prepare, review, process, and distribute accurate and timely client invoices.
• Coordinate with Project Managers and other team members to obtain billing information, supporting documentation, and approvals.
• Monitor invoice status and accounts receivable and help identify outstanding or overdue invoices.
• Support accounts receivable and collection efforts through professional client communication and timely follow-up on outstanding balances.
• Research and resolve billing discrepancies, corrections, adjustments, and revised invoices.
• Maintain accurate and organized invoice records and supporting documentation.
• Coordinate with our Products Team to process invoicing and accurately transfer financial information between Zoho and Deltek Vantagepoint.
• Reconcile Products-related revenue and charges, including sales tax, discounts, shipping, warranty, service charges, royalties, and commissions.
• Support month-end invoicing, accounts receivable, and revenue reconciliation activities.
• Provide backup support for front desk and general administrative functions as needed, including answering phones, greeting and assisting visitors, and helping with routine office needs.
• Cross-train to provide backup support for other accounting and administrative functions as needed.

The core position is focused on invoicing and A/R, including coordinating billing information, monitoring invoice status, resolving discrepancies, and supporting month-end reconciliation. EDM Job Description Invoice Spe…

What We're Looking For

Required:

• High school diploma or equivalent.
• Proficiency with Microsoft Excel, including spreadsheets used for reconciliation, tracking, and data validation.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to identify discrepancies, research issues, and follow them through to resolution.

Preferred:

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Previous experience with invoicing, billing, accounts receivable, collections, bookkeeping, project accounting, or related administrative work.
• Experience with Deltek Vantagepoint or another accounting/ERP system.
• Experience with Zoho or similar invoicing or order-management software. EDM Job Description Invoice Spe…

Who Will Do Well Here?

You don't need to be an accountant to succeed in this position. You do need to be someone who notices when a number doesn't look quite right—and has a hard time leaving it alone until you figure out why.

You'll probably enjoy this role if you:

• Like organized processes and accurate records.
• Are comfortable working with numbers and spreadsheets.
• Can manage multiple deadlines without losing track of the details.
• Communicate professionally and comfortably with clients and coworkers.
• Aren't afraid to politely chase down a missing approval or follow up on an outstanding invoice.
• Can shift gears when needed and pitch in to help the broader team.
• Enjoy solving the occasional "Why doesn't this balance?" mystery.

The position emphasizes attention to detail, critical thinking, organization, time management, approachability, decision-making, and business acumen.

Benefits Include

• Medical, Dental & Vision Insurance
• Company HSA Contributions
• 401(k) Retirement Plan with Company Match
• Company-Paid Life Insurance
• Short- and Long-Term Disability Insurance
• Voluntary Supplemental Benefits

Why EDM?

EDM International is an engineering and technical consulting company serving the electric utility industry. We're also employee-owned, which means our employees have a direct stake in the success of the company.

We're looking for someone who wants more than a repetitive data-entry position. This role works across projects, teams, and business sectors and provides an opportunity to develop a broader understanding of billing, accounts receivable, collections, project accounting, and business operations.

If you're organized, dependable, comfortable with numbers, and believe a spreadsheet should balance before you can truly relax, we'd like to hear from you.

EDM International, Inc. is an Equal Opportunity Employer.