Invoice & Procurement Administrator

JG Management Systems (JGMS); City of Schenectady (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401k with company match

Paid time off

Paid holidays

Life insurance and disability

EAP

Professional development opportunities

Job summary

JGMS is seeking a Business Administrator to support invoice processing and cross-functional procurement activities at client locations in West Mifflin, PA or Schenectady, NY. The role requires strong analytical, communication, and Excel skills, with a minimum 5 years of relevant experience and a DOE L security clearance.

A pre-employment background and drug screening are required. Candidates should be able to manage multiple tasks, work independently or within a team, and communicate effectively

Qualifications

• High school diploma or equivalent with 5+ years in a relevant role.
• Associated degree preferred in related field.

Responsibilities

• Assist with invoice processing and coordinate with procurement and requesters to route and approve invoices.
• Monitor invoices on hold, resolve discrepancies with suppliers, and ensure requirements are met for incoming invoices.
• Communicate professionally with internal and external stakeholders to resolve issues.

Skills

Analytical thinking

Communication skills

Multitasking

Excel proficiency

Accounting / procurement experience

Invoice processing familiarity

Supplier management

Education

High school diploma or equivalent

Associate's degree (related field)

Tools

Microsoft Office (Excel)

Job description

JGMS is seeking a Business Administrator to support invoice processing and cross-functional procurement activities at client locations in West Mifflin, PA or Schenectady, NY. The role requires strong analytical, communication, and Excel skills, with a minimum 5 years of relevant experience and a DOE L security clearance.

A pre-employment background and drug screening are required. Candidates should be able to manage multiple tasks, work independently or within a team, and communicate effectively