Business Administrator

JG Management Systems (JGMS); City of Schenectady (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401k with company match

Paid time off

Paid holidays

Life insurance and disability

EAP

Professional development opportunities

Job summary

JGMS is seeking a Business Administrator to support invoice processing and cross-functional procurement activities at client locations in West Mifflin, PA or Schenectady, NY. The role requires strong analytical, communication, and Excel skills, with a minimum 5 years of relevant experience and a DOE L security clearance.

A pre-employment background and drug screening are required. Candidates should be able to manage multiple tasks, work independently or within a team, and communicate effectively

Qualifications

• High school diploma or equivalent with 5+ years in a relevant role.
• Associated degree preferred in related field.

Responsibilities

• Assist with invoice processing and coordinate with procurement and requesters to route and approve invoices.
• Monitor invoices on hold, resolve discrepancies with suppliers, and ensure requirements are met for incoming invoices.
• Communicate professionally with internal and external stakeholders to resolve issues.

Skills

Analytical thinking

Communication skills

Multitasking

Excel proficiency

Accounting / procurement experience

Invoice processing familiarity

Supplier management

Education

High school diploma or equivalent

Associate's degree (related field)

Tools

Microsoft Office (Excel)

Job description

Position Summary

We are searching for a business administrator to support either of client's locations in West Mifflin, PA or Schenectady, NY.

Description

Application Deadline: 10/12/2026

Job Duties And Responsibilities

• Support invoice processing and work collaboratively with procurement and requesters within the organization to ensure the timely routing and approval of invoices.
• Monitor invoices on hold, work with suppliers to resolve invoice-related discrepancies, address supplier inquiries regarding invoicing, and review all incoming invoices to ensure base level requirements are met.
• Communicate professionally both internally and externally to resolve issues and problem solve.

Requirements

Required Qualifications

• High school diploma or equivalent and a minimum of 5 years of relevant experience; or associate's degree from an accredited college or university in a related field.

Preferred Qualifications

• Strong analytical skills with attention to detail.
• Excellent communication skills for effective interaction with internal and external stakeholders.
• Ability to handle multiple tasks and prioritize work effectively, independently, and as a part of a team.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with accounting, procurement, or a related financial role.
• Familiarity with invoice processing and supplier management.

Security Clearance

Candidates must possess a DOE L Security Clearance.

Background Check and Screenings

A pre-employment drug screening and background review that includes checks of personal references, credit, law enforcement records, and employment/education verification is required.

Benefits

We take pride in promoting a healthy work-life balance, family-friendly benefits, servant leadership, team values and professional growth. Our competitive benefits package includes:

• Medical insurance - 100% company paid premiums for employees
• Dental and vision insurance
• 401k plan with company match
• 24 hours of paid community service a year
• Up to 4 weeks paid time off a year
• 10 paid floating holidays
• Life insurance, short- and long-term disability
• Employee Assistance Program (EAP)
• Professional development opportunities

JGMS Family of Companies

Ethically minded, mission-driven.

We provide applied technology, engineering, science, and management services to government and private sector clients nationwide. As a diverse team of professionals, we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team, you will be involved in a growing, dynamic organization that is developing new client solutions to benefit our environment and economy.

Equal Opportunity Employer

JGMS Government Services LLC (JGMS-GS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over), race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, marital status, or any other status protected by federal, state, or local laws. This policy applies to all applicants, employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, or any other entity in professional contact with the Company.

Due to the nature of the government contract requirements and/or clearance requirements, US citizenship may be required.