Invoice Processing Supervisor: Lead Team & Drive Accuracy

Wheels, LLC; Schaumburg (IL); On-site; USD 65,000 - 92,000; Full time

Benefits offered by this job

Hybrid work schedule

Annual incentive plan

Job summary

Wheels, LLC is seeking a Supervisor of Invoice Processing to lead a team of processors ensuring accurate and timely vendor invoicing. You will oversee workflows, train staff, and drive performance metrics while collaborating across Finance and operations.

Responsibilities include supervising 10–15 processors, auditing invoices, resolving discrepancies, and improving procedures to boost efficiency. Hybrid work in Schaumburg, IL with standard full-time schedule.

Qualifications

• Bachelor's Degree or 3 years relevant experience preferred.
• 3-7 years’ experience in Accounts Payable, Billing, Invoice Processing, or Finance.
• Minimum 1-year supervisory experience.
• Experience with AS400, Oracle, and Excel Spreadsheets is helpful.

Responsibilities

• Supervise a team of Invoice Processors
• Assign and monitor daily tasks to ensure timely processing of invoices
• Train, mentor, and evaluate team members’ performance, providing feedback
• Fulfill analytical reports and data requests for Finance
• Champion control and reconciliation procedures and process to ensure accurate client billing
• Maintain a collaborative team attitude that fosters creative developments within the organization
• Ensure that all invoices are reviewed, approved, and processed accurately
• Validate and verify invoices against purchase orders, contracts, and receiving documents
• Resolve discrepancies or issues with suppliers and vendors promptly
• Ensure compliance with internal control procedures and company policies
• Prepare and review reports related to outstanding invoices, and payment schedules
• Develop and maintain positive relationships with vendors and suppliers
• Address inquiries related to billing, payment status, and resolve any invoicing issues or disputes
• Provide invoices and detailed pricing information during audits
• Recommend and implement process improvement, efficiency, and communications initiatives
• Maintain and update processes and procedures documentation
• Explain terms and conditions to managers, clients and interested parties
• Other special projects as assigned
• Supervise 10-15 Invoice Processors
• Supervise, train, and develop invoice processing staff, provide feedback, and administer periodic and annual performance reviews

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Discretion

Problem solving

Team leadership

Adaptability

Education

Bachelor's Degree or 3 years relevant experience preferred

3-7 years’ experience in Accounts Payable, Billing, Invoice Processing, or Finance

Minimum 1-year supervisory experience

Experience with AS400, Oracle, and Excel Spreadsheets is helpful

Tools

AS400

Oracle

Excel

Job description

Wheels, LLC is seeking a Supervisor of Invoice Processing to lead a team of processors ensuring accurate and timely vendor invoicing. You will oversee workflows, train staff, and drive performance metrics while collaborating across Finance and operations.

Responsibilities include supervising 10–15 processors, auditing invoices, resolving discrepancies, and improving procedures to boost efficiency. Hybrid work in Schaumburg, IL with standard full-time schedule.