Invoice Processing Assistant

Metropolitan Transportation Authority; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Metropolitan Transportation Authority is seeking a Chief, Resource Management Command Staff to oversee procurement data entry, file maintenance, and compliance with MTAPD policies.

Responsibilities include processing MTAPD procurement transactions, generating records, coding invoices, maintaining audit-ready files, and supporting the department with clerical tasks. Travel may be required, and evenings/weekends work could be needed.

Qualifications

• High school diploma or GED.
• Minimum of three (3) years procurement related experience.
• Minimum of three (3) years of experience using Microsoft Office Suite.

Responsibilities

• Process all MTAPD procurement transactions based on MTAPD member requests to meet the needs of the department.
• Generate procurement records in the MTAPD procurement database to capture transaction data for the purpose of maintaining accurate procurement data.
• Stamp and code invoices with applicable general ledger and expense codes to properly deduct funds from the allocated budget.
• Generate file folders for each transaction and maintain procurement files in accordance with MTAPD procurement processes to utilize for auditing purposes.
• Verify the receipt of goods and services if no receipt form is submitted.
• Order and stock MTAPD Operations Support office supplies on an as needed basis.
• Provide general clerical assistance as it relates to the Procurement Department.

Skills

Attention to detail

Communication skills

Microsoft Office proficiency

Microsoft Access queries

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

Chief, Resource Management Command Staff

LOCATION:

HOURS OF WORK:

*This position is an IBT 808 represented role and therefore covered by a collective bargaining agreement.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary :

As an operating department, the MTA Police Department must internally process requests for goods and services, vendor invoices, and verification of receipt in accordance with the MTA Police Department Procurement Policy. This position will be accountable for all data entry and file maintenance of procurement-related documents.

Responsibilities:

• Process all MTAPD procurement transactions based on MTAPD member requests to meet the needs of the department.
• Generate procurement records in the MTAPD procurement database to capture transaction data for the purpose of maintaining accurate procurement data.
• Stamp and code invoices with applicable general ledger and expense codes to properly deduct funds from the allocated budget.
• Generate file folders for each transaction and maintain procurement files in accordance with MTAPD procurement processes to utilize for auditing purposes.
• Verify the receipt of goods and services if no receipt form is submitted.
• Order and stock MTAPD Operations Support office supplies on an as needed basis.
• Provide general clerical assistance as it relates to the Procurement Department.

Knowledge/Skills/Abilities:

• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, Access, and Outlook.
• Ability to create and execute queries in Microsoft Access

Required Education and Experience:

• High school diploma or GED.
• Possesses a minimum of three (3) years procurement related experience.
• Possess a minimum of three (3) years of experience using Microsoft Office Suite.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.