Investor Services Specialist: Client Onboarding & Data Ops

Ultimus-Leverpoint-Private-Fund-Solutions; Philadelphia (Philadelphia County); On-site; USD 52,000 - 68,000; Full time

Job summary

Ultimus-Leverpoint-Private-Fund-Solutions is seeking an Investor Services Associate to support daily investor needs across fund administration teams. You will handle onboarding, data entry, record-keeping, and document review with a client-focused, detail-oriented approach.

The role requires proficiency with MS Office and Adobe Acrobat, strong time management, and the ability to work under deadlines in a collaborative, fast-paced environment. Prior admin experience is preferred.

Qualifications

• Associate’s degree in Business Administration or related field.
• 1-3 years’ experience in administration or related field.
• Proficiency in Word, PowerPoint, Excel, Acrobat, Outlook and web apps.
• Detail oriented with strong organizational and time management skills.
• Ability to communicate with clients both in writing and verbally.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Client onboarding including data entry and document review.
• Investor record keeping and reporting.
• Creating, editing and formatting PDFs using Acrobat.
• Processing large mailings and tracking follow-up.
• Managing projects using Microsoft tools and firm systems.
• Document copying, scanning and filing.

Skills

Attention to detail

Time management

Analytical skills

Professional communication

Education

Associate’s Degree in Business Administration

Tools

Microsoft Word

PowerPoint

Excel

Acrobat Adobe

Outlook

Web-based applications

Job description

Ultimus-Leverpoint-Private-Fund-Solutions is seeking an Investor Services Associate to support daily investor needs across fund administration teams. You will handle onboarding, data entry, record-keeping, and document review with a client-focused, detail-oriented approach.

The role requires proficiency with MS Office and Adobe Acrobat, strong time management, and the ability to work under deadlines in a collaborative, fast-paced environment. Prior admin experience is preferred.