Investment Operations Specialist/Client Service Specialist

APS Pension and Financial Services; Melville (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for a Mid-level Financial Operations Associate to join their team in Melville, NY. This full-time role focuses on supporting financial advisors and ensuring smooth operations within a fee-only wealth management firm. The ideal candidate will possess a strong background in wealth management and client service, thriving in a collaborative environment. With responsibilities ranging from onboarding new accounts to managing portfolios, this position offers an excellent opportunity for professional growth and development in the financial sector. Join a team that values technology and fiduciary service, and make a meaningful impact on clients' financial journeys.

Benefits

Professional Development Reimbursement

Competitive Salary

Benefits Package

Qualifications

• Experience in wealth management is essential for this role.
• Candidates should have broker-dealer or custodian service experience.

Responsibilities

• Assist in daily operations of the financial advisory practice.
• Open new client accounts and maintain records of trades.

Skills

Wealth Management Experience

Client Service Skills

Attention to Detail

Task Management

Education

B.A. or B.S. in Financial Planning

MBA or Advanced Certifications

Tools

Schwab Advisor Platform

Job description

Investment Operations Specialist/Client Service Specialist

We are seeking a Mid-level Financial Operations Associate for our fee-only wealth management firm in Melville, NY. The Operations Associate will join a well-established team supporting daily account maintenance, working closely with the Chief Investment Officer, Financial Advisors, and Client Services Teams.

The ideal candidate will thrive in a team-oriented, independent RIA environment, engaging in all aspects of the business, from onboarding to client service. We value technology, collaboration, and fiduciary client service. Our focus is on delivering high-quality service to our clients, who in turn value our expertise.

Position Highlights

This role involves working with experienced financial advisors, providing back-office and operational support, and reporting directly to the CIO and Head of Wealth Management. Responsibilities include onboarding new accounts, managing retirement plans, maintaining portfolios, cash management, trade reconciliation, and ensuring client data accuracy.

Key Responsibilities

• Assist in daily operations of the financial advisory practice
• Open new client accounts and code accounts based on client features
• Coordinate with clients and advisors to obtain necessary documents
• Maintain complete records of client accounts and trades
• Prepare and process trade corrections and ensure compliance documentation is accurate
• Review documents for accuracy before scanning

Qualifications

Wealth Management experience is mandatory, as this is a junior to mid-level position with career growth opportunities. Candidates must have broker-dealer or custodian service experience.

Requirements include:

• B.A. or B.S. degree in Financial Planning, Finance, Accounting, or Economics; MBA or advanced certifications are a plus
• Strong work ethic, task-oriented, productive, capable of working independently and in teams
• Excellent attention to detail and client service skills
• Ability to prioritize and manage multiple tasks effectively
• Knowledge of custodial platforms such as Schwab Advisor Platform and recordkeeping systems

Compensation & Growth

Competitive salary and benefits, including reimbursement for professional development expenses.

Additional Details

Seniority level: Entry level

Employment type: Full-time