Investment Operations Associate

Northbound Executive Search; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Northbound Executive Search is seeking a candidate for an Investment Operations middle-office role in New York. The position requires 2-3 years of relevant experience in operations, onboarding, and account management, with a strong emphasis on accuracy and collaboration.

On-site 5 days a week, you will own end-to-end onboarding of bank, custody, and prime brokerage accounts, coordinate KYC/AML, and support Treasury data integrity and invoicing for fund entities.

Qualifications

• 2-5+ years in Investment Operations, Treasury Operations, Fund Operations, Fund Accounting or related financial services.
• Bachelor's degree in Finance, Accounting, Business Administration or related field.
• Strong Excel and data-management skills; experience with structured operational data.
• Ability to own multiple onboarding requests with high attention to detail and follow-through.
• Experience onboarding bank, custody, or prime brokerage accounts is preferred.

Responsibilities

• Own end-to-end onboarding, maintenance, and closure of bank, custody, and prime brokerage accounts for fund entities, including documentation and status tracking.
• Maintain account data across systems, reconcile discrepancies, and support Treasury system enhancements.
• Coordinate KYC/AML and entity-document requests with banks, custodians, and prime brokers; track requirements and escalate blockers.
• Maintain account agreements and support Investment Operations invoice oversight; ensure processes are documented and auditable.

Skills

Data management

Onboarding coordination

Attention to detail

Communication

Process improvement

Education

Bachelor's degree

Tools

Excel

Job description

We are currently seeking a candidate with 2-3yrs of experience preferably coming out of the buy-side with strong operations, account management, and technical abilities. This position will sit in the middle office and will likely convert the right individual in the new year. Paying ($100K-$120K). This position is onsite 5days per week.

• Own and coordinate end-to-end onboarding, maintenance, and closure of bank, custody, and prime brokerage accounts for fund entities, including documentation, approvals, status tracking, escalation, and downstream validation.
• Maintain accurate account and Treasury reference data across relevant systems, reconcile discrepancies, and support testing and implementation of Treasury system enhancements.
• Coordinate KYC/AML and entity-document requests with internal stakeholders and banks, custodians, and prime brokers. Proactively track outstanding requirements, resolve documentation issues, and escalate blockers that delay onboarding
• Maintain account agreements and centralized records and support Investment Operations invoice oversight while ensuring processes are documented, controlled, and auditable.

Required Qualifications

• 2-5+ years of relevant experience in Investment Operations, Treasury Operations, Fund Operations, Fund Accounting, financial-institution onboarding, or a related financial services role.
• Bachelor's degree required; Finance, Accounting, Business Administration, or a related field preferred.
• Strong Excel and data-management skills, including lookups, pivot tables, and experience working with structured operational data.
• High ownership and control mindset with exceptional attention to detail, organization, and follow-through; able to manage multiple concurrent onboarding requests and deadlines.
• Demonstrated ability to identify inefficient or manual processes and implement practical improvements.
• Strong written and verbal communication skills, with the ability to coordinate effectively across Investment Operations, Treasury, Legal/Compliance, fund teams, and external financial institutions.
• Adaptable and collaborative, with sound judgment and a proactive approach to escalating and resolving operational issues.
• Hands-on experience with bank, custody, prime brokerage, or similar institutional account onboarding.
• Experience within alternative asset management, particularly private credit or real estate, and an understanding of the related fund lifecycle.
• Experience coordinating KYC/AML documentation and legal-entity requirements with financial institutions.