Investment Office Executive Assistant & Travel Coordinator

New York Public Library; New York (NY); Hybrid; USD 85,000 - 95,000; Full time

Job summary

The New York Public Library seeks an Investment Office Coordinator/Executive Assistant to support the Investment Office in managing meetings, travel logistics, and day-to-day operations at 270 Madison Avenue. Reporting to the Chief Investment Officer, this role ensures smooth administration for the endowment program and serves as the first point of contact for external guests.

The ideal candidate has at least five years of admin experience, strong calendar and document management skills,

Qualifications

• College degree required.
• 5+ years of admin/operational experience.
• Experience coordinating domestic and international travel.
• Experience with expense reporting and Workday.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office; AI awareness.

Responsibilities

• Coordinate Investment Committee meetings and minutes.
• Arrange meeting rooms and AV, facilities, hospitality, and catering.
• Research and book domestic and international travel itineraries; visas.
• Create and reconcile requisitions, expense reports, and purchasing in Workday.
• Maintain filing structure in Dynamo and shared drive; handle confidential documents.
• Greet external guests and support compliance documentation.

Skills

Admin experience

Calendar management

Communication skills

Microsoft Office

AI literacy

Attention to detail

Scheduling

Education

College Degree

Tools

Workday

Concur/Lightning

Dynamo

Job description

The New York Public Library seeks an Investment Office Coordinator/Executive Assistant to support the Investment Office in managing meetings, travel logistics, and day-to-day operations at 270 Madison Avenue. Reporting to the Chief Investment Officer, this role ensures smooth administration for the endowment program and serves as the first point of contact for external guests.

The ideal candidate has at least five years of admin experience, strong calendar and document management skills,