Hybrid Investment Office Coordinator & Executive Assistant

The New York Public Library; New York (NY); Hybrid; USD 85,000 - 95,000; Full time

Job summary

The New York Public Library is seeking an Investment Office Coordinator to provide the administrative and operational backbone for the investment team, reporting to the Chief Investment Officer. This role requires strong organizational skills and discretion to support a fast-paced, high-profile office.

Hybrid work schedule (3 days on-site, 2 days remote) at 270 Madison Avenue, with a 35-hour workweek. Compensation ranges from $85,000 to $95,000 per year, plus benefits, for an individual with 5+

Qualifications

• College degree required.
• 5+ years of administrative or operational experience.
• Experience coordinating domestic and international travel logistics.
• Experience with expense reporting and financial systems (Workday preferred).

Responsibilities

• Coordinate Investment Committee meetings and distribute materials; draft minutes.
• Schedule rooms, AV, catering, and manage travel logistics for meetings.
• Research and book domestic and international travel itineraries; manage visas and travel spreadsheets.
• Create and reconcile requisitions, expense reports, and purchasing card transactions in Workday; monitor budgets.
• Maintain Investment Office filing structures across Dynamo and shared drives; handle confidential docs.
• Greet external guests and support office operations with professionalism.
• Assist with compliance documents and other projects as needed by the CIO.

Skills

Organization & Time Management

Microsoft Office

Generative AI

Communication

Confidentiality

Calendar Management

Proactive Mindset

Professional Demeanor

Education

College Degree

Tools

Workday

Concur/Lightning

Dynamo

Job description

The New York Public Library is seeking an Investment Office Coordinator to provide the administrative and operational backbone for the investment team, reporting to the Chief Investment Officer. This role requires strong organizational skills and discretion to support a fast-paced, high-profile office.

Hybrid work schedule (3 days on-site, 2 days remote) at 270 Madison Avenue, with a 35-hour workweek. Compensation ranges from $85,000 to $95,000 per year, plus benefits, for an individual with 5+