Investment Admin Assistant — Hybrid (Boston)

Gamma Phi Omega International; Boston, Northern (MA, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Ameriprise Financial’s Boston-based Investments team seeks an Administrative Assistant to support day-to-day operations. You will greet guests, manage front desk duties, and coordinate meetings, travel, expenses and invoicing for a fast-paced group of professionals.

Ideal candidates have 1–3 years of admin experience, strong MS Office skills, and excellent written and verbal communication abilities. The role offers in-office collaboration with some remote work flexibility.

Qualifications

• 1–3 years of administrative experience required.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to multi-task and prioritize in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience arranging/booking complex travel is helpful.
• Experience in financial services or operational/compliance environment is a plus.

Responsibilities

• Provides administrative support to investment teams.
• Greets guests and handles front desk tasks.
• Schedules meetings and conferences, prepares presentations, handles travel arrangements, expense reports, and invoice management.
• Coordinates department programs and conference rooms; supports events.
• Responds to ad hoc requests and manages small projects; collaborates with global team members.

Skills

Administrative support

MS Office proficiency

Communication skills

Interpersonal skills

Travel arrangements

Education

Bachelor's or Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Ariba Buyer

Axiom

Concur

Job description

Ameriprise Financial’s Boston-based Investments team seeks an Administrative Assistant to support day-to-day operations. You will greet guests, manage front desk duties, and coordinate meetings, travel, expenses and invoicing for a fast-paced group of professionals.

Ideal candidates have 1–3 years of admin experience, strong MS Office skills, and excellent written and verbal communication abilities. The role offers in-office collaboration with some remote work flexibility.