Inventory Specialist - Technology Services

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking an Operations Technician to support Shipping, Receiving & Package Services, Surplus Disposal, Data Sanitization, and Asset Records for Technology Services. The role involves coordinating loading docks, handling inbound/outbound deliveries, and maintaining accurate records across FABPlus/FABweb systems.

The position covers equipment delivery coordination, asset disposal, inventory management for over 3,500 assets, mail administration, and regular

Job description

Duties & Responsibilities

Shipping, Receiving & Package Services

• Monitor loading dock for inbound and outbound deliveries at the Digital Computer Lab (DCL) and other Technology Services locations.
• Unload trucks using a pallet jack; receive and inspect packages; ensure receiving records are accurate and updated in the appropriate systems.
• Provide staff package notification, checking out packages to the appropriate staff, documenting the COE purchasing application.
• Organize, maintain and secure loading dock and secure package room.
• Process ship-out requests for Technology Services.
• Coordinate delivery of new and refreshed staff equipment, and review the physical condition of devices returned by employees.
• Assist with shipping and receiving related issues, as necessary.

Surplus Disposal & Data Sanitization

• Identify surplus equipment and consult with stakeholders on disposition, including reassignment, transfer, or surplus.
• Contact other departments when equipment does not belong to Technology Services and provide assistance to coordinate its return or transfer.
• Process surplus disposal in FABweb; collect and palletize surplus assets.
• Ensure all data-bearing electronic equipment is wiped and sensitive or confidential data is removed and documented according to university policy.
• Coordinate surplus loads with Campus Surplus and the campus-contracted recycler, including scheduling F&S movers.

Employee Equipment Tracking & Asset Records

• Assign, update and maintain employee equipment tracking in the FABPlus system.
• Maintain all aspects of the FABPlus system, including, entering detailed asset information, assigning NT- tags, updating asset records to comply with all Property Accounting policies and procedures.
• Maintain all employee equipment information, ensuring loan forms are accurate and up to date, complying with all campus policies.

Supply Room & Mail Services

• Monitor and maintain supply room according to established methods.
• Review inventory levels, submit supply purchase requests to maintain adequate levels of supplies for staff.
• Receives supply inventory, verifying counts and accuracy of items received vs purchase order, updating the COE purchasing application.
• Receive and disperse all mail.
• Maintain and update accurate mailboxes based on onboarding and offboarding employees.
• Assist with cost recovery supply inventory issues and annual inventory.

Property Control & Inventory

• Assist with Technology Services inventory tracking, which includes over 3,500 assets.
• Modify inventory database records for the department, including conducting biennial inventory of assets.
• Troubleshoot unfound items and update records accordingly.
• Maintain property control processes including affixing property control tags, recording serial numbers, confirming commodity codes, verifying custodianship, and updating FABWeb records.
• Process internal and external transfer of devices in FABweb.

Perform other duties as assigned