Inventory Specialist II

Winona Health; Winona (MN); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

403(b) retirement plan

Flexible scheduling

Paid time off

Job summary

Winona Health is seeking an Inventory Specialist II to support warehouse and clinical supply storerooms across the organization, ensuring accurate DME inventory records and timely supply availability. You will participate in daily warehouse operations, cycle counts, and process improvements while collaborating with Supply Chain staff.

The role requires attention to detail, strong organization, and basic computer skills, with opportunities for CSI projects and leadership development within the

Qualifications

• High School Diploma or Equivalent.
• Valid Driver's License.
• 2 Years of experience in inventory, warehouse operations, supply chain, logistics, or a related field.
• Strong organization, attention to detail, problem-solving, communication, and interpersonal skills.
• Ability to obtain forklift operator certification.
• Ability to lift up to 50 lbs.
• Basic Computer Skills: Word, Excel, Outlook, and willingness to learn new software systems.
• Positive attitude and willingness to assist where needed.

Responsibilities

• Accurately receives incoming supplies into the inventory management software, including documenting serial numbers when required.
• Resolve receipt discrepancies directly with the vendor.
• Perform routine cycle counts on warehouse inventory in both the Main and DME asset locations and investigates discrepancies and documents corrective actions taken.
• Identifies items at risk for expiration and applies outdate stickers upon receipt.
• Embeds continuous improvement processes into daily work to assure effective and efficient supply chain processes.
• Analyzes freight data and looks for cost saving opportunities.
• Resolves invoicing issues due to receipt errors and puts improvements in place to reduce this type of error.
• Runs a requisition backorder report daily and works with Supply Chain Analysts to resolve backorder issues.
• Performs monthly audits of warehouse inventory to identify items due to expire, pulls identified inventory, and documents on the community benefit tracker.
• Makes independent judgements and decisions based on analyzing and monitoring inventory levels.
• Perform receiving, stocking, picking, staging, replenishment, distribution, and interdepartmental inventory transfers.
• Maintain accurate DME and warehouse inventory records; track movement and reconcile physical inventory to system balances.
• Monitor stock levels and adjust par levels, ordering frequency, and inventory transactions to support supply availability.
• Use the ERP system to maintain inventory accuracy and support process or system improvements.
• Improve warehouse organization, space use, inventory accuracy, and efficiency; communicate shortages, delays, and recurring issues promptly.
• Provide professional service to internal customers and maintain a clean, safe, and organized warehouse and DME area.
• Champions at least 1 CSI improvement project per year and assists on other CSI projects.
• Provides leadership and coaching to Inventory Specialist I team members.
• Willingly helps others within the department on projects and day-to-day work.
• Effectively runs and understands reports with the MMIS system and uses the data to make process improvements.
• Knowledge in navigating and using MMIS, Excel, Word.
• Generates reports on receipts, backorders, freight spend, etc.
• Performs other duties as assigned.

Skills

Strong organization

Attention to detail

Problem solving

Communication

Education

High School Diploma or Equivalent

Tools

MMIS

Excel

Word

ERP system

Forklift certification

Job description

Inventory Specialist II
Materials Management
1.0 FTE, 80 Hours a Pay Period
Days, Hours between 7 am - 3:30 pm
Weekends: No Weekends
Holidays: No Holidays
Telecommute Available: No
*Starting Pay Between $18.45 - $23.06 Based On Experience

Position Overview:

The Inventory Specialist II position exists for the purpose of providing inventory support for the warehouse and clinical supply storerooms throughout Winona Health. They support daily warehouse operations and are accountable for accurate durable medical equipment (DME) supply and inventory records. They are responsible for making sure that supplies are available, organized, and distributed efficiently while proactively resolving inventory issues.

• Accurately receives incoming supplies into the inventory management software, including documenting serial numbers when required.
• Resolve receipt discrepancies directly with the vendor.
• Perform routine cycle counts on warehouse inventory in both the Main and DME asset locations and investigates discrepancies and documents corrective actions taken.
• Identifies items at risk for expiration and applies outdate stickers upon receipt.
• Embeds continuous improvement processes into daily work to assure effective and efficient supply chain processes.
• Analyzes freight data and looks for cost saving opportunities.
• Resolves invoicing issues due to receipt errors and puts improvements in place to reduce this type of error.
• Runs a requisition backorder report daily and works with Supply Chain Analysts to resolve backorder issues.
• Performs monthly audits of warehouse inventory to identify items due to expire, pulls identified inventory, and documents on the community benefit tracker.
• Makes independent judgements and decisions based on analyzing and monitoring inventory levels.
• Perform receiving, stocking, picking, staging, replenishment, distribution, and interdepartmental inventory transfers.
• Maintain accurate DME and warehouse inventory records; track movement and reconcile physical inventory to system balances.
• Monitor stock levels and adjust par levels, ordering frequency, and inventory transactions to support supply availability.
• Use the ERP system to maintain inventory accuracy and support process or system improvements.
• Improve warehouse organization, space use, inventory accuracy, and efficiency; communicate shortages, delays, and recurring issues promptly.
• Provide professional service to internal customers and maintain a clean, safe, and organized warehouse and DME area.
• Champions at least 1 CSI improvement project per year and assists on other CSI projects.
• Provides leadership and coaching to Inventory Specialist I team members.
• Willingly helps others within the department on projects and day-to-day work.
• Effectively runs and understands reports with the MMIS system and uses the data to make process improvements.
• Knowledge in navigating and using MMIS, Excel, Word.
• Generates reports on receipts, backorders, freight spend, etc.
• Performs other duties as assigned.

Supervisory Responsibilities:

Skills and Experience:

Required:

• High School Diploma or Equivalent
• Valid Driver's License
• 2 Years of experience in inventory, warehouse operations, supply chain, logistics, or a related field
• Strong organization, attention to detail, problem-solving, communication, and interpersonal skills
• Ability to obtain forklift operator certification
• Ability to lift up to 50 lbs.
• Basic Computer Skills: Word, Excel, Outlook, and willingness to learn new software systems
• Positive attitude and willingness to assist where needed

Preferred:

• Post-secondary education in a business-related field
• Experience with cycle counts, physical inventory, and reconciliation in a healthcare supply chain setting
• Experience managing DME or medical supply inventory

Summary of Benefits at Winona Health:

At Winona Health, we are dedicated to offering a comprehensive and affordable benefits package for our employees and their families. While benefits may vary based on employment classification and job status, the following key benefits are available:

Health Insurance: Options for medical, dental, and vision coverage, as well as mental health support and wellness incentives
Income Protection: Short and long-term disability, plus additional benefits like accident, critical illness, hospital indemnity, legal assistance, and identity protection plans
Retirement Planning: Access to a 403(b) retirement plan with employer contributions once eligibility requirements are met
Work/Life Balance: Flexible scheduling, paid time off, and earned sick time to support personal well-being
Education & Development: Paid training, tuition reimbursement, scholarships, and sponsored seminars to foster both personal and professional growth
Employee Discounts: Special offers with local businesses, including the YMCA and cell phone providers

For more details or specific information, visit our website or contact Human Resources

Internal Applicant Policy:

It is the policy of Winona Health to work with employees in an equitable fashion regarding promotions, transfers, and position reclassifications.
Any employee wishing to apply for another available position at Winona Health must submit an application for consideration through the internal application portal. Employees requesting to change positions should have successfully completed at least six (6) months in their current position. Employees currently in the formal disciplinary process may be required to meet with the Director of Human Resources to determine eligibility to request transfer. The employee’s past performance, experience, training and qualifications will be considered in transfer/hiring decisions. Consideration for transfer or promotion is not a guarantee of transfer or promotion. Employees may be given a chance to interview for a position when they meet the minimum position qualifications.

Disclaimer:

Winona Health is an equal opportunity employer. Winona Health does not refuse to hire, discharge, or discriminate against a person with respect to tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment because of race, color, creed, religion, sex, age, national origin, marital status, genetic information, status with regard to public assistance, membership in a local discrimination commission, sexual orientation, disability, veteran status, or any other prohibited basis of discrimination under applicable local, state, or federal law. Winona Health does not tolerate retaliation against any employee, patient/resident, physician, or other individuals pursuing concerns regarding Civil Rights issues. Winona Health adheres to ALL pertinent governmental policies and legislation including the Civil Rights Act of 1964, Title VII, as amended, and the Minnesota Human Rights Act.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.