Inventory Specialist

Washington Athletic Club; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, life

401(K) with employer match

Paid time off

Free daily meal

Spa discount

Job summary

Washington Athletic Club is seeking an Inventory Specialist to ensure accurate control, receiving, inspection, and proper labeling of inventory within our systems. You will manage temperature‑sensitive products, conduct counts, and resolve discrepancies to support safe, efficient operations.

The role involves using ERP/WMS software, coordinating with Food & Beverage and Accounting, performing monthly counts, and maintaining FIFO procedures while upholding safety and regulatory standards.

Qualifications

• High school diploma or equivalent required.
• 2+ years of inventory control, warehouse, receiving, or related experience.
• Experience with inventory management systems, ERP platforms, or warehouse management systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Fishbowl).

Responsibilities

• Receive and inspect incoming inventory shipments for accuracy, quality, and completeness.
• Verify quantities against purchase orders, packing slips, and receiving documentation.
• Perform and document temperature checks on incoming temperature‑sensitive products to ensure compliance with company and regulatory standards.
• Identify, document, and escalate damaged, expired, or non‑conforming products.
• Ensure all received inventory is properly labeled, stored, and entered into inventory systems.
• Maintain accurate inventory records and transaction history within the inventory management system.
• Coordinate monthly inventory timing and communication in partnership with F&B and Accounting.
• Monitor inventory levels and communicate replenishment needs to management and purchasing teams.
• Investigate and resolve inventory discrepancies, shortages, overages, and system variances.
• Track product movements, transfers, adjustments, and inventory status changes.
• Maintain proper stock rotation practices, including FIFO (First‑In, First‑Out) procedures.

Skills

Inventory control

Attention to detail

Microsoft Excel

Problem-solving

Education

High school diploma

Associate degree

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Fishbowl

Job description

Position Summary

The Inventory Specialist is responsible for ensuring accurate inventory control, receiving and inspection of incoming products, and maintaining inventory records within the company’s inventory management system. This role plays a critical part in product quality, inventory accuracy, and operational efficiency by managing receiving processes, monitoring temperature‑sensitive products, conducting inventory counts, and resolving inventory discrepancies.

Key Responsibilities

Inventory Receiving & Inspection

• Receive and inspect incoming inventory shipments for accuracy, quality, and completeness.
• Verify quantities against purchase orders, packing slips, and receiving documentation.
• Perform and document temperature checks on incoming temperature‑sensitive products to ensure compliance with company and regulatory standards.
• Identify, document, and escalate damaged, expired, or non‑conforming products.
• Ensure all received inventory is properly labeled, stored, and entered into inventory systems.

Inventory Management

• Maintain accurate inventory records and transaction history within the inventory management system.
• Coordinate monthly inventory timing and communication in partnership with F&B and Accounting.
• Monitor inventory levels and communicate replenishment needs to management and purchasing teams.
• Investigate and resolve inventory discrepancies, shortages, overages, and system variances.
• Track product movements, transfers, adjustments, and inventory status changes.
• Maintain proper stock rotation practices, including FIFO (First‑In, First‑Out) procedures.

Inventory Counts & Reconciliation

• Own and coordinate the monthly inventory counting process from planning through reconciliation.
• Conduct cycle counts and physical inventory audits to ensure inventory accuracy.
• Analyze count results, identify root causes of variances, and implement corrective actions.
• Prepare inventory reports and provide recommendations to improve inventory control processes.
• Support annual physical inventory activities and external audits as required.

Systems & Documentation

• Utilize inventory management software, ERP systems, and warehouse management systems (WMS) to accurately record inventory transactions.
• Generate and maintain inventory reports, receiving logs, temperature logs, and audit documentation.
• Ensure compliance with company policies and regulatory requirements regarding inventory handling and record‑keeping.
• Assist in developing and improving inventory control procedures and best practices.

Warehouse & Operational Support

• Organize inventory storage areas to maintain efficiency, cleanliness, and product accessibility.
• Coordinate with warehouse, purchasing, quality, and operations teams to support business needs.
• Follow all safety procedures and maintain a safe working environment.
• Support special projects and other inventory‑related duties as assigned.
• Deliver packages and products as needed.
• Order products on an as‑needed basis.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 2+ years of inventory control, warehouse, receiving, or related experience.
• Experience with inventory management systems, ERP platforms, or warehouse management systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Fishbowl, or similar).
• Experience performing inventory counts, cycle counts, and inventory reconciliations.
• Familiarity with receiving processes and temperature‑controlled inventory preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and inventory reporting.
• Ability to lift and move products as required.
• Strong communication, problem‑solving, and analytical skills.

Key Performance Indicators (KPIs)

• Inventory accuracy rate.
• Monthly inventory count completion and reconciliation accuracy.
• Receiving accuracy and processing timeliness.
• Inventory shrinkage and discrepancy reduction.
• Compliance with temperature monitoring and receiving procedures.
• Timely resolution of inventory variances.

Physical Requirements

• Ability to stand, walk, bend, and lift throughout the workday.
• Ability to lift up to 50 pounds.
• Ability to work shifts between the hours of 6 AM–6 PM.
• May require work in refrigerated or temperature‑controlled environments.

Benefit Information

• Benefit package for full‑time team members: medical, dental, vision, life insurance, short‑term disability insurance.
• Paid Time Off (PTO) accrues at a rate of .0519 hours per hour worked to a maximum of 108 hours per year.
• 9 paid holidays per year.
• 401(K) with employer match.
• Employee Assistance Program.
• ORCA Passport Program.
• Pet insurance available.
• Free daily meal (soup/salad bar).
• Discount on spa services and products.