Inventory Specialist

Radiant Systems Inc; Palm Bay (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Radiant Systems Inc. in Palm Bay, Florida seeks an experienced Inventory Management Support professional to join our Transportation and Freight Billing team.

The role focuses on freight invoice management, tracking shipments, and maintaining compliance with government shipping regulations. You will support receiving, stockroom, and packaging operations as needed and collaborate with Finance to ensure accurate cost allocation for aerospace programs.

Qualifications

• High School Diploma or equivalent with 4+ years of experience or 2 years post-secondary with 0-2 years of experience
• Experience in shipping/logistics environment preferred
• Ability to operate material handling equipment upon certification
• Proficient in MS Office applications (Excel, Outlook, PowerPoint, Word)
• Strong accuracy, integrity, accountability and customer service skills

Responsibilities

• Review and ensure all freight invoices have proper allocation codes and cost center assignments
• Process freight invoices for weekly payment with accuracy and timeliness
• Maintain professional communication with carriers and internal stakeholders about billing discrepancies
• Research and resolve missing invoice information by tracking shipments and rates
• Use BI tools to pull reports showing freight charges for programs and cost centers
• Coordinate with Accounting to rectify suspended charges and resolve charge number issues
• Coordinate with Program Finance to obtain new allocation codes as needed
• Verify invoice accuracy by cross-referencing freight bills with shipment records
• Identify and investigate billing discrepancies, overcharges or duplicates
• Maintain organized records for audit purposes and month-end close activities
• Respond to program inquiries regarding freight costs with detailed cost breakdowns
• Assist with domestic and international transportation operations as needed
• Prepare and maintain records of shipped products and track shipments
• Generate reports on transportation movement and carrier performance

Skills

Shipping experience

Communication skills

MS Office

Attention to detail

Education

High School Diploma

Associates Degree

Tools

WAWF

EASE

ETA

GBL

Job description

7:00AM-4:30PM flexible every other Friday off.

Description:

Description:

• Seeking an experienced Inventory Management Support professional to join our Transportation and Freight Billing team in Palm Bay, Florida. This role is critical to ensuring the successful execution of contractual and non-contractual deliverables through expert management of transportation operations, freight billing, and comprehensive logistics support.
• The ideal candidate will bring strong transportation expertise combined with financial acumen in freight invoice management, while also supporting receiving, stockroom, and packaging operations as needed. Join our team and contribute to mission-critical aerospace and defense programs while ensuring compliance with complex government and international shipping regulations.

Essential Functions:

Must- Haves (Hard Skills)

• Requires a High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of prior related experience.
• Experience in a shipping, transportation, or logistics environment preferred
• Ability to operate material handling equipment upon certification
• Good written and verbal communication skills
• Familiarity with MS Office applications (Excel, Outlook, PowerPoint, Word)
• Ability to maintain a high degree of accuracy, integrity, accountability, and excellence
• Good customer service, problem solving, and time management skills

Degree/Certification Requirements

• 4 years’ experience + High School or 2years college 0-2 years’ experience

Freight Billing & Invoice Management (Primary Responsibility):

• Review and ensure all freight invoices received have proper allocation codes and cost center assignments for accurate program charging
• Process freight invoices for payment on a weekly basis, ensuring accuracy, completeness, and timely submission
• Maintain professional email communication with carriers, freight forwarders, and internal stakeholders regarding billing discrepancies, missing information, and invoice status
• Research and resolve missing invoice information by tracking shipment details, verifying rates against quotes, and obtaining necessary documentation from carriers
• Utilize BI Inform or similar business intelligence tools to pull comprehensive reports showing freight charges for specific programs and cost centers
• Work collaboratively with Accounting department to rectify suspended charges and resolve charge number issues that prevent invoice processing
• Coordinate with Program Finance to reopen closed charge numbers or obtain new allocation codes as needed to ensure proper cost allocation
• Verify invoice accuracy by cross-referencing freight bills with shipment records, bills of lading, and rate agreements
• Identify and investigate billing discrepancies, overcharges, or duplicate invoices
• Maintain organized records of all freight invoices, supporting documentation, and correspondence for audit purposes
• Support month-end close activities by ensuring all freight invoices are processed and properly allocated
• Respond to program inquiries regarding freight costs and provide detailed breakdowns of charges

Transportation & Logistics Operations (Secondary Responsibility):

• Utilize transportation and logistics skills to ensure proper transportation modes are selected for domestic and international shipments
• Process government shipments using Wide Area Work Flow (WAWF), Electronic Access System for Exports (EASE), Export Tracking Application (ETA including FAST and SIR), and Government Bill of Lading (GBL) systems
• Create, validate, and process various government transportation documents including DD250, DD1348, and other required forms
• Process export documents and file Electronic Export Information (EEI) in compliance with U.S. Census Bureau requirements
• Coordinate and consolidate domestic and international shipping systems to support complex shipment requirements
• Interpret laws, rules, regulations, and contracts regarding shipping; prepare applications for import/export control certifications and licenses
• Work closely with management, programs, customers, Defense Contract Management Agency (DCMA), carriers, and freight forwarders to ensure contractual deliveries are completed on time
• Prepare and maintain comprehensive records of shipped products and track shipments through delivery
• Generate reports and charts on transportation movement including logistics savings, cost type summary, cost per pound, and carrier scorecards

General Responsibilities:

• Establish and modify operational methods and procedures to improve efficiency
• Communicate with parties inside and outside the department to explain and interpret policies, practices, and procedures
• Ensure Environment, Health, and Safety (EHS) compliance in accordance with company policy
• Complete work or projects of larger scope, including group cost and time savings initiatives
• May act as a mentor to lower-level peers and provide guidance on tasks
• Work autonomously, using experience and knowledge to resolve complex issues
• As needed, support receiving operations including verifying incoming shipments, inspecting materials, and processing receiving transactions in MRP/ERP systems
• As needed, support stockroom management including maintaining inventory records, performing cycle counts, and ensuring proper storage of materials
• As needed, support packaging and shipping operations including packaging materials per MIL-STD 2073, handling hazardous materials, and preparing classified material for shipment
• Ability to stand for extended periods of time, up to 9 hours, and handle items up to 45 pounds utilizing proper lifting techniques and material handling aids (pallet jacks, height adjustable carts, etc.)
• May operate a forklift upon receipt of internal certification
• Ability to obtain a United States Department of Defense (DoD) Secret security clearance as a condition of employment
• Travel required: Less than 5% for training or carrier/vendor meetings

Qualifications:

• High School Diploma or equivalent and a minimum of 6 years of prior relevant experience in transportation, logistics, or supply chain operations; OR 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience
• Experience working in a transportation or logistics field with demonstrated knowledge of shipping operations
• Strong experience with freight billing, invoice processing, and cost analysis
• Working knowledge of government and international shipping regulations
• Ability to stand for extended periods of time, up to 9 hours
• Ability to handle items up to 45 pounds utilizing proper lifting techniques and material handling aids

Preferred Additional Skills:

• Direct experience processing government shipments in WAWF, EASE, ETA (FAST and SIR), and GBL systems
• Direct experience processing export documents and filing EEIs through Automated Export System (AES)
• Experience with BI Inform or similar business intelligence and reporting tools for freight cost analysis
• Knowledge of freight rate negotiation and carrier contract management
• Familiarity with accounts payable processes and financial systems
• Experience with freight audit and payment systems
• Experience with MRP systems and Agile Product Data Management (PDM) software tools
• Current or previous Dangerous Goods by Air certification (IATA or equivalent)
• Proficiency with Microsoft Office applications, specifically Excel (advanced formulas, pivot tables), Outlook, PowerPoint, and Word
• Strong organizational, operational, and leadership skills with ability to manage multiple priorities
• Excellent customer service, problem-solving, and time management abilities
• High degree of accuracy, integrity, accountability, and attention to detail