Shipping Specialist

United States Digital Space LLC; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

United States Digital Space LLC is seeking a Shipping Specialist to manage the expedient movement of materials supporting production, test, and launch operations. You will package, manifest, and track shipments, ensure hazmat compliance, and maintain documentation and inventory records.

The role requires experience with freight, ERP systems, and accurate coordination with internal teams to meet deadlines while maintaining safety and quality standards.

Qualifications

• High school diploma or equivalency required.
• 3+ years in a shipping role.
• Hazmat certification preferred.
• Experience with international shipping preferred.
• Experience with ERP systems and logistics software.

Responsibilities

• Process hazmat shipments with proper packaging and declarations.
• Package and manifest parcel, LTL, and large freight for safe delivery.
• Manifest consignments and schedule movements with vendors and requestors.
• Create shipping documents, packing slips, shipping labels, and hazmat declarations.
• Maintain shipping records and update tracking systems regularly.
• Perform cycle counts and ensure accurate inventory in shipping areas.
• Track critical shipments and provide delivery updates to requestors.
• Coordinate with drivers and distribution centers to prevent delays.

Skills

Hazmat handling

Freight shipping

Shipment tracking

Inventory control

Education

High school diploma or equivalent

Tools

ERP system

Indicia/Pitney Bowes

MS Excel

MS PowerPoint

SDS knowledge

Job description

the company was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today the company is actively developing the technologies to make this possible, with the ultimate goal ofenabling human life on Mars.

SHIPPING SPECIALIST

As a shipping specialist, you will be responsible for the expedient movement of designated items needed to support production, test, and launch operations. Primary functions of the shipping specialist include the packaging, manifesting, and tracking of materials as requested by internal and external customers.

RESPONSIBILITIES:

• Process hazmat shipments including the classification, appropriate CFR/IATA packaging, manifesting, and shipping declarations
• Properly package and manifest parcel, LTL, and large freight as required to ensure product integrity throughout the transportation cycle to intended destination
• Manifest consignments with information provided by requestor, and schedule movements accordingly based on delivery demand (FedEx, UPS, 3PL vendors, expedite courier services, etc.); ensure that each package has the correct information and configuration to guarantee intended delivery conditions
• Create shipping documents, packing slips, shipping labels, BOL's, and hazmat declaration (if required) meeting the company processing requirements
• Create/print identifying labels for all material/packages being shipped for traceability
• File and maintain records of shipping documents per departmental guidelines
• Perform cycle counts to assure proper inventory is allocated in shipping-owned incoming/outgoing areas
• Track critical shipments, and update delivery status to requestors
• Ensure system integrity for all shipments including coordination with requestor and distribution center(s) to ensure timely product delivery
• Maintain strict material handling practices in accordance with best business practices
• Accurately update required tracking systems (spreadsheets, modules, external data sources)
• Operate forklifts and material handling equipment per safety procedures to load carriers as required in order to load material onto delivery trucks competently and without incident
• Coordinate with internal delivery system drivers/material handlers to pick up and expedite material to the shipping department to avoid cutoffs and evade flight delays
• Maintain good customer relationships, and provide timely updates on shipments as needed to both origin and destination
• Process outbound material through ERP system; partner with appropriate departments to ensure quality and quantity of material is delivered to vendors
• Maintain good housekeeping in area

BASIC QUALIFICATIONS:

• High school diploma or equivalency certificate
• 3+ years in a shipping role

PREFERRED SKILLS AND EXPERIENCE:

• Experience in freight and expedited shipping
• Hazmat certified (49/CFR, IATA, IMDG, explosive, battery, etc.)
• Understanding of the difference between limited quantities and excepted quantities when shipping dangerous goods ensure proper mode per 49/CFR, IATA is selected
• Experience in international shipping
• Experience in filing EEI’s in manifesting software systemsExperience in a high volume manufacturing, aerospace, automotive, or commercial aircraft environment
• Experiencewith ERP system(s)
• Strong computer skills, including familiarity with the Microsoft, Excel and Power Point
• Certified to operating a forklift or other material handling motorized vehicles and equipment
• Comprehension of shipping International goods to Asia, UK and South America
• Comprehension of shipping temperature sensitive items within the US
• Knowledge of Indicia and Pitney Bowes software (USPS requests)
• Knowledge of Safety Data Sheets (SDS) and criteria therein necessary to offer hazardous goods for shipment to third party logistics providers
• Multitasking, critical thinking, and coordination skills

ADDITIONAL REQUIREMENTS:

• Ability to lift 25 lbs. unassisted
• Lifting, standing, climbing, bending, grasping, sitting, pulling, pushing, stooping, stretching, and carrying are generally required to perform the functions of this position
• Willingness to work all required shift hours, overtime and weekends when need to meet critical deadlines
• Able and willing to travel domestically to obtain relevant certifications and to assist in development of skill sets at other the company sites as needed
• Ability to pass Air Force background checks for Cape Canaveral

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

the company is an Equal Opportunity Employer; employment with the company is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of the company’s Aff…