Inventory & Purchasing Specialist

Priority Dispatch Corp.; Oklahoma City (OK); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Inventory and Purchasing Specialist to support its Operations team. This role is vital for managing the procurement and distribution of essential inventory, ensuring that technicians have the necessary tools and supplies. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and planning skills while maintaining accurate inventory records. Join a dynamic team where your contributions will directly impact operational efficiency and success, and help foster a culture of excellence and safety in daily operations.

Qualifications

• 3-5 years of experience in purchasing or inventory control.
• Strong technical understanding of mechanical equipment.
• Ability to proactively plan inventory needs.

Responsibilities

• Manage ordering, tracking, and distribution of inventory.
• Create and process purchase orders ensuring accuracy.
• Monitor and maintain inventory levels to avoid shortages.

Skills

Inventory Management

Purchasing

Communication Skills

Technical Understanding

Safety Awareness

Computer Skills

Planning

Problem Solving

Education

High School Diploma

Associate Degree or Technical Training

Tools

ERP Software

Inventory Tracking Software

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Details

Job Location: Oklahoma City, OK

Salary Range: Undisclosed

Description

Position Overview:

The Inventory and Purchasing Specialist plays a critical role in supporting the Operations team by managing the ordering, tracking, and distribution of inventory and materials. This role ensures timely procurement of essential parts and services while maintaining accurate inventory records. The ideal candidate will work closely with Operations leadership to ensure that technicians and field personnel have the tools and supplies needed to perform at their best.

Key Responsibilities:

• Assist in sourcing and purchasing parts, supplies, materials, and services in accordance with company policies and approved vendor lists.
• Create and process purchase orders (“PO”), ensuring accuracy in pricing, quantities, and delivery timelines.
• Monitor and maintain inventory levels to ensure timely availability of materials without overstocking.
• Receive, inspect, and record incoming inventory shipments; ensure accuracy against POs.
• Track and reconcile inventory discrepancies, working closely with warehouse and field team members to resolve issues.
• Maintain detailed and accurate inventory records in the inventory management system.
• Assist with monthly and periodic cycle counts, inventory audits, and physical stock reconciliations.
• Coordinate with vendors and internal stakeholders to ensure timely delivery of materials or execution of services and resolve any delivery or quality issues.
• Support documentation efforts for purchase transactions and inventory usage, including check-in/check-out logs.
• Communicate supply needs with internal departments and escalate shortages or delays to the Operations leaders and Inventory and Purchasing Manager.
• Contribute to process improvements within the purchasing and inventory functions.
• Ensure all technicians and mechanics are equipped with the necessary inventory and tools to complete their work effectively.
• Support day-to-day shop activities, coordinating inventory and non-inventory materials with the Operations Manager and Supervisors.
• Compare quotes and negotiate pricing with vendors to reduce costs.
• Issue parts to work orders and trucks on a daily basis, maintaining accurate records of usage and stock levels.
• Build and maintain positive relationships with team members, vendors, and stakeholders.

Skills and Qualifications:

• Ability to proactively plan inventory needs and reduce issues related to poor forecasting.
• Strong technical understanding of mechanical equipment, preferably Baseline’s systems.
• Excellent communication skills—clear, respectful, and consistent across teams and vendors.
• High awareness of safety standards and practices in daily operations.
• Self-starter with flexibility to support a fast-paced, dynamic work environment.
• Strong computer skills, including Microsoft Outlook, Excel, and Word.
• High School Diploma or equivalent required; associate or technical training preferred.
• 3–5 years of experience in purchasing, inventory control, or supply chain.
• Experience with mechanical or field service inventory strongly preferred.
• Inventory system experience required (e.g., ERP, inventory tracking software).
• Proven ability to enforce strict inventory control measures.
• Ability to lift and handle materials up to 50 lbs.

Team Baseline Core Values:

• Leadership: Plan frequently and set goals. Think critically all the time. Accept responsibility for your actions. Reject passivity. Confront conflict with people in a healthy way. Have an attitude of being teachable and open to feedback from managers and peers. Look for ways to serve others on your team.
• Trust: Earn the trust of others by always speaking truthfully.
• Communication: Talk to team members and manager frequently, don’t hide. Communicate openly about all problems and issues that arise. Know that what we say and how we say it matters.
• Responsibility: Own your part. Follow through with all issues and orders. Be on time. Act with urgency for customers and colleagues.
• Stewardship: Spend company money prudently. Spend your time at work prudently. Practice a high level of care for all company-owned property.
• Excellence: Have high standards of quality in workmanship and appearance. Act and speak professionally with colleagues and customers. Problem solve all the way through completion, do not quit. Use all technology and resources available to you.
• Safety: Think smart in all situations. Seek training and ask for help if you are unsure about a safety issue. Don’t take unnecessary risks.

Qualifications