Inventory Procurement / Warehouse Specialist

NAES; Gordonsville (VA); On-site; USD 41,000 - 55,000; Full time

Job summary

NAES Gordonsville Power Station seeks an Inventory Procurement / Warehouse Specialist to manage procurement, inventory control, shipping, receiving, and warehouse activities supporting safe, reliable plant operation.

You will process requisitions and purchase orders, maintain vendor records, monitor supplier performance, and use SAP to handle purchasing and inventory transactions. Collaboration with maintenance and plant teams is essential.

Qualifications

• Associate degree preferred; military experience considered in lieu of formal education.
• Two+ years in inventory control, shipping, receiving, or warehouse activities in an industrial setting.
• At least one year of mechanical trade or industrial maintenance experience.
• General accounting experience with requisitions, purchase orders, vendor invoices, cost coding, and accounts payable.
• Experience using SAP or similar ERP systems for purchasing and inventory reporting.

Responsibilities

• Procurement activities including requisitions, approvals, purchase orders, and sourcing materials and services for plant operations.
• Maintain vendor, asset, requisition, insurance, terms and conditions records; monitor supplier performance.
• Develop supplier relationships, follow up on deliveries, resolve pricing, quality, and service issues.
• Review POs, receipts, invoices, and cost coding; resolve discrepancies with vendors and plant personnel.
• Track procurement costs, support budgeting, accruals, and cost-control activities.
• Generate and analyze SAP reports for purchasing activity, open orders, inventory levels, and vendor performance.
• Coordinate with operations to identify and source parts and services for maintenance and outages.

Skills

Strong communication

Teamwork

Forklift operation

Attention to detail

Problem solving

Adaptability

Education

Associate degree in Supply Chain Management or related field

Tools

SAP

ERP systems

CMMS

Job description

Gordonsville Power Station, located in Gordonsville, VA is equipped with two 1x1 GE 7EA DLNx dual fuel combined cycle units and two pressure Nooter Ericksen HRSG's featuring dual fuel duct burners. The station also includes a Selective Catalytic Reduction (SCR) system that uses 29% aqueous ammonia for emissions control. With these components, the station achieves a nominal output of 240 MW.

Opportunity Summary

The Inventory Procurement / Warehouse Specialist manages procurement, inventory control, shipping and receiving, and warehouse activities to support the safe, reliable, and cost-effective operation of Gordonsville Power Station. This position processes purchase requisitions and orders, maintains vendor and inventory records, monitors supplier performance, and uses SAP to manage purchasing and inventory transactions. The Specialist works closely with maintenance, operations, accounting, plant management, and suppliers to ensure accurate inventory, timely availability of parts and materials, effective cost control, and efficient warehouse operations.

Your scope of responsibility as Inventory Procurement / Warehouse Specialist includes the following primary functions:

Procurement & Vendor Management

• Manage procurement activities, including purchase requisitions, required approvals, purchase orders, and acquisition of materials, equipment, and services for plant operations and maintenance.
• Maintain vendor, fixed-asset, purchase-requisition, insurance, terms and conditions, and other required purchasing records.
• Develop supplier relationships, place orders, follow up on deliveries, monitor performance, and address issues involving pricing, quality, delivery, and service.
• Review purchase orders, receipts, invoices, cost coding, and supporting documentation and resolve discrepancies with vendors, accounting, and plant personnel.
• Track procurement and inventory costs and support budgeting, accruals, accounts payable, audits, outage costs, capital expenditures, and other cost-control activities.
• Generate and analyze SAP reports for purchasing activity, open orders, inventory levels, material usage, receiving status, costs, and vendor performance.
• Coordinate with operations and maintenance personnel to identify and source parts, equipment, tools, supplies, services, and other resources needed for routine maintenance, repairs, and outages.

Inventory & Warehouse Operations

• Oversee inventory levels, cycle counts, and physical inventories while reconciling discrepancies and identifying slow-moving or excess materials.
• Inspect, account for, document, and properly store incoming materials and equipment to verify quantity, condition, specifications, and purchase-order requirements.
• Facilitate shipping, receiving, returns, transfers, repairs, and contractor-furnished materials while maintaining accurate records.
• Organize warehouse storage and control the issuance, return, transfer, adjustment, and tracking of parts, materials, and supplies in SAP.
• Stage materials and equipment for maintenance and outage activities and coordinate with appropriate supervisors to support personnel and resource requirements for repairs and maintenance.
• Administer purchasing and inventory procedures in SAP, including receiving, stock issues, inventory transactions, and material requests, and train designated personnel on established system processes.
• Ensure regulated and hazardous materials are properly handled and stored; operate material-handling equipment and maintain forklift trainer certification as required.
• Respond to emergency purchases, expedited shipments, and other time-sensitive material needs while performing additional duties as assigned by plant management.

NAES Safe

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee’s performance.

Working Relationships

The Inventory Procurement / Warehouse Specialist reports directly to the Administrative Manager and works under the general guidance of plant management, coordinating closely with plant personnel to support efficient purchasing and inventory control.

Physical Requirements And Working Conditions

Physical requirements include standing for extended periods of time, climbing stairs and ladders, working from elevated platforms and walkways at varying heights, and routinely lifting up to 50 pounds.

Power plant environment that may involve entering confined spaces, crawling through narrow areas, and handling hazardous materials, with exposure to fumes, extreme temperatures, and noise. Work may include high heat near equipment and varying outdoor weather conditions.

Some duties may require the use of protective equipment, which can include hard hats, safety glasses, and eye protection, air masks/respirators, ear protection, chemical suits, flame-resistant clothing (FRC), hot gloves, high-voltage protective gear, and fall protection. Fit testing for respirators may be required. Strict smoking restrictions apply in and around the facility.

Fitness for Duty

All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.

Work Schedule

The Inventory Procurement / Warehouse Specialist works a standard Monday to Friday day-shift schedule. This position will require extended hours, flexible shifts, weekends, and holidays as needed to support plant operations and business needs and may also require callout availability. Depending on the position, on-call status may or may not apply.

Compensation

This position offers a base pay rate ranging from $30 to $40 per hour, along with eligibility for an annual performance bonus.

Qualifications And Technical Competencies

• Associate degree in Supply Chain Management, Business Administration, Logistics, Accounting, Finance, or a related field preferred. Relevant industry, or military experience may be considered in lieu of formal education.
• Previous inventory procurement or materials management experience sourcing parts, equipment, supplies, and services, plus at least two years of experience in inventory control, shipping, receiving, material storage, and related warehouse activities in an industrial or similar environment.
• At least one year of mechanical trade or industrial maintenance experience, with familiarity with common mechanical parts, equipment, tools, and maintenance materials.
• General accounting experience involving purchase requisitions, purchase orders, vendor invoices, cost coding, accounts payable, reconciliation, and financial recordkeeping.
• Working knowledge of inventory and warehouse practices, including cycle counts, physical inventories, stock adjustments, material issuance, storage, shipping, and receiving, with proficiency using ERP, CMMS, or inventory management systems for tracking, reconciliation, and reporting; SAP experience is preferred.
• Ability to identify and verify mechanical parts and materials using equipment manuals, bills of material, drawings, specifications, part numbers, and vendor documentation.
• Understanding of quality, safety, environmental, and regulatory requirements for receiving, handling, storing, and documenting industrial materials, including regulated or hazardous materials.
• Demonstrated ability to analyze inventory activity, monitor stock levels, identify excess or slow-moving materials, coordinate with suppliers, and support material availability and cost-effective purchasing.
• Strong communication, organizational, analytical, and teamwork skills, with the ability to operate forklifts and other material-handling equipment or obtain required certifications
• Must possess a valid, unrestricted U.S. driver’s license and ensure it remains in good standing at all times.

About NAES

NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We serve clients across the power generation, oil and gas, and renewable energy sectors throughout North America and internationally, supporting the full life cycle of power generation and other industrial facilities.

NAES is committed to fostering a diverse and inclusive workplace. Employment decisions are based on merit and qualifications, without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability, military status, USERRA-protected status, or any other characteristic protected by applicable federal, state, or local law.