Inventory Management & Project Coordinator

Valdeseng; West Wheatfield Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Valdeseng is seeking an Inventory Management & Project Coordinator to oversee inventory across renewable assets such as solar facilities, BESS, substations, and BOP equipment. You will manage procurement, replenishment, auditing, warehousing, and reporting to support the fleet.

The role is ~90% inventory focus and 10% project coordination, with emphasis on accuracy, traceability, cycle audits, and cost efficiency.

Qualifications

• Associate degree in Business, Supply Chain Management, Logistics, Operations Management, or related field preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Maintain accurate inventory records for spare parts, consumables, tools, and equipment.
• Manage inventory transactions: receipts, issues, transfers, adjustments, returns.
• Ensure all movements are documented and traceable.
• Monitor stock levels and establish reorder points.
• Coordinate receipt, storage, and distribution of inventory across sites.
• Track serialized and high-value components for warranty and asset traceability.
• Oversee warehouse and site storage locations.
• Ensure inventory is organized, labeled, secured, and maintained.
• Conduct routine site visits to validate conditions.
• Coordinate material transfers between facilities.
• Identify inventory needs with Supply Chain and Operations teams.
• Create and track purchase requisitions and orders.
• Monitor supplier deliveries and communicate availability.
• Assist with vendor coordination related to inventory, warranty claims, and replacements.
• Lead annual and cycle audits; investigate discrepancies.
• Maintain documentation for audits and compliance.
• Provide monthly inventory reports and identify efficiency opportunities.
• Develop and maintain inventory procedures and best practices.
• Identify opportunities for standardization across sites.
• Recommend optimization strategies to improve reliability and reduce downtime.

Skills

Inventory control

Excel skills

Warehouse operations

Data analysis

Project coordination

Stakeholder management

Multitasking

Renewables knowledge

Communication

Education

Associate degree in Business, Supply Chain Management, Logistics, Operations Management, or related field

Tools

SAP

Job description

The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.

Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.

Inventory Management (90%)

Inventory Control & Accuracy

• Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment
• Manage inventory transactions including receipts, issues, transfers, adjustments, and returns
• Ensure all inventory movements are properly documented and traceable
• Monitor stock levels and establish reorder points to prevent material shortages
• Coordinate receipt, storage, and distribution of inventory across renewable generation sites
• Track serialized and high-value components to maintain warranty and asset traceability

Warehouse & Storeroom Administration

• Oversee renewable warehouse and site storage locations
• Ensure inventory is organized, labeled, secured, and maintained according to company standards
• Conduct routine site visits to validate physical inventory conditions and storage practices
• Coordinate material transfers between renewable facilities when inventory balancing is required

Procurement Support

• Work with Supply Chain and Operations teams to identify inventory needs
• Create and track purchase requisitions and purchase orders as required
• Monitor supplier deliveries and communicate material availability to site personnel
• Assist with vendor coordination related to inventory, warranty claims, and replacement components

Audits & Compliance

• Lead annual and cycle inventory audits
• Investigate and resolve inventory discrepancies
• Maintain documentation supporting audit readiness and regulatory compliance
• Ensure adherence to inventory control procedures and renewable operating standards

Reporting & Analytics

• Provide monthly inventory reports to Renewable Operations leadership
• Identify opportunities to improve inventory efficiency and reduce carrying costs

Process Improvement

• Develop and maintain inventory procedures, work instructions, and best practices
• Identify opportunities for standardization across renewable generation sites
• Recommend inventory optimization strategies to improve reliability and reduce downtime

Project Coordination (10%)

Project Support

• Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives
• Monitor project schedules, milestones, action items, and deliverables
• Coordinate project documentation and maintain project records
• Support meetings, status updates, and communications among stakeholders

Education

• Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred
• Equivalent combination of education and experience may be considered

Experience

• 2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience
• Experience with ERP systems (SAP preferred)
• Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred

Knowledge, Skills & Abilities

• Strong inventory control and material management expertise
• Advanced Microsoft Excel and reporting skills
• Knowledge of warehouse operations and inventory auditing practices
• Ability to analyze data and identify process improvements
• Strong organizational and project tracking skills
• Excellent communication and stakeholder coordination abilities
• Ability to manage multiple priorities in a fast-paced operational environment
• Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred
• Must possess exceptional interpersonal and organizational skills
• Must be able to work in the US without sponsorship now or in the future