Inventory Coordinator

BBSS Beyond Blue; United States; On-site; USD 32,000 - 52,000; Full time

Job summary

UK King’s Daughters in Ashland, KY, seeks a dedicated Inventory and Logistics professional to maintain department stock, coordinate supply needs, and safeguard budget adherence.

You will conduct cycle counts, document transactions in the POU system, and help ensure accurate inventory records while collaborating with providers and staff to meet department needs.

Qualifications

• Requires 2-3 years of experience in healthcare, clinical settings, or related field.
• Experience with inventory management and multi-use supplies is preferred.
• Paid work in related field only; student, volunteer, or internship labor not counted.

Responsibilities

• Monitor inventory levels and identify low stock items, escalate to supervisor.
• Coordinate with internal teams to address supply needs.
• Record transactions and ensure data accuracy in Point of Use (POU) systems.

Skills

Inventory management

Stock monitoring

POU systems

Data accuracy

Communication

Education

High school diploma or equivalent

Tools

POU system

Job description

At UK King's Daughters, we’re not just a healthcare facility — we’re a family of dedicated professionals who share a passion for making a meaningful difference in the lives of our patients. We’re more than just a place to work; we’re a place to grow, thrive, and contribute to our community.

Job Summary

Maintains department inventory and assists in coordinating supply needs with providers and staff under general guidance. Monitors stock levels and ensures timely ordering of medications, supplies, and equipment following standard procedures. Supports contract compliance and operates within budgetary guidelines. Supports efficient and organized operations and works with internal stakeholders to meet departmental needs. Assists with consignment management, POU system maintenance, and routine inventory audits.

Essential Functions

• Monitors inventory levels and identifies low stock items, escalating issues to supervisor as needed.
• Works with internal teams to understand and respond to supply needs.
• Performs scanning, documentation, and reporting of supply transactions in Point of Use (POU) system(s), following standard procedures and ensuring data accuracy.
• Assists with tracking consumption patterns and reporting inventory needs escalating recommendations or discrepancies to supervisor.
• Conducts routine cycle counts, reconciles inventory records, and reports discrepancies to supervisor for review and corrective action.
• Completes and records mandatory daily, weekly, and monthly departmental checks, following established procedures and guidance.
• Performs inventory audits, cycle counts, and maintains accurate inventory records.
• Ensures compliance with materials management guidelines and maintains a clean, organized work area.
• Performs other duties as assigned.

Education Requirement

High school diploma or equivalent experience

Experience Requirement

2-3 years of experience in a healthcare, clinical setting, or a relevant area. An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

• A. Lifting, pushing, and/or pulling objects up to 50lbs: 3. Intermittent (10% - 50% of the time)
• B. Lifting, pushing, and/or pulling objects over 50lbs: 2. Occasional (< 10% of the time)
• C. Standing or walking with objects up to 10lbs: 4. Regular (> 50% of the time)
• D. Standing or walking with objects up to 25lbs: 3. Intermittent (10% - 50% of the time)
• E. Sitting at computer workstation for extended periods: 3. Intermittent (10% - 50% of the time)
• F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 2. Occasional (< 10% of the time)
• G. Repetitive motion: 3. Intermittent (10% - 50% of the time)
• H. Working at heights above 4 feet: 2. Occasional (< 10% of the time)
• I. Working in confined spaces: 2. Occasional (< 10% of the time)
• J. Risk of injuries from use of equipment on the job: 2. Occasional (< 10% of the time)
• K. Job-related travel: 2. Occasional (< 10% of the time)
• L. Loud noises: 2. Occasional (< 10% of the time)
• M. Temperature extremes: 2. Occasional (< 10% of the time)
• N. Hazardous chemicals and fumes including waste: 2. Occasional (< 10% of the time)
• O. Radiation: 1. Never
• P. Burns: 1. Never
• Q. Cuts/Punctures: 2. Occasional (< 10% of the time)
• R. Bloodborne/airborne pathogens: 1. Never
• S. Recombinant DNA or viral vectors: 1. Never
• T. Combative/violent people: 1. Never
• U. Animal handling (including carcasses): 1. Never
• V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular standing or walking with objects weighing up to 10 pounds; intermittent sitting at a computer workstation for extended periods of time; intermittent standing or walking with objects weighing up to 25 pounds; intermittent lifting, pushing, and/or pulling of objects weighing up to 50 pounds; and performing tasks with repetitive motions (such as typing or handling inventory). Also involves occasional lifting, pushing, and/or pulling of objects over 50 pounds; and some exposure to risk or injury from moving, lifting, or positioning equipment or materials; working at heights above 4 feet; working in confined spaces; risk of injuries from use of equipment on the job; exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, and cuts/punctures.

Department and Location

Inventory and Logistics. Shift: Day (United States of America). Time Type: Full time. Address: 2201 Lexington Avenue City, State: Ashland, Kentucky.

Company Culture

Our growth is creating opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful.