Inventory Coordinator

The Southern Baptist Theological Seminary; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

The Southern Baptist Theological Seminary is seeking an Inventory Coordinator to administer the technology asset management system, track inventory data, and develop procedures to maintain accuracy. The role involves coordinating with faculty and staff to replace and deploy equipment, and providing inventory reports to support purchasing decisions.

You will research potential purchase options, monitor warranty expirations, and ensure proper disposal of retired technology with data removal.

Qualifications

• Experience in inventory management and asset tracking.
• Strong attention to detail and reliability.
• Ability to communicate with faculty and staff in a professional manner.
• Familiarity with equipment lifecycle and disposal processes.

Responsibilities

• Serve as the primary administrator of the technology asset management system.
• Receive and process new technology purchases, collect system information and tag equipment.
• Track names, serial numbers, user assignments, locations, warranty, and lifecycle status.
• Develop and implement procedures to audit asset data for accuracy.
• Develop and track disposal processes for retired technology equipment with data removal.
• Coordinate with faculty and staff to schedule replacements based on lifecycles.
• Provide lifecycle information to faculty and staff.
• Research technology purchase options and provide pricing-based recommendations.
• Provide regular reports on warranty expirations, utilization, and pricing trends.

Skills

Asset management system

Inventory tracking

Data auditing

Lifecycle management

Reporting

Purchasing research

Stakeholder coordination

Data disposal

Tools

Asset management software

Job description

JOB SUMMARY

The Inventory Coordinator is responsible for the administration of the technology asset management system. This position gathers, maintains, and tracks inventory information, develops procedures to ensure the ongoing accuracy of asset data, researches technology purchasing options, coordinates with faculty and staff to replace and deploy new equipment, and provides inventory reporting to support purchasing and replacement decisions.

ESSENTIAL JOB FUNCTIONS

The employee in this position will have the following primary job functions:

• Serve as the primary administrator of the technology asset management system.


• Receive and process new technology purchases, collect system information and populate in the asset management system, and tag all equipment with SBTS asset tags.


• Track names, serial numbers, user assignments, equipment locations, warranty information, and lifecycle status for all technology equipment.


• Develop and implement procedures to regularly audit the asset management system to ensure ongoing accuracy of information.


• Develop and track processes for ensuring proper disposal of retired technology equipment, including data removal, spare component harvesting, and equipment recycling.


• Coordinate with faculty and staff to schedule equipment replacements and deployments based on life cycles and staffing changes.


• Provide inventory life cycle information to faculty and staff.


• Research potential technology purchase options and make recommendations based upon specifications and pricing.


• Provide regular reports on warranty expirations, inventory utilization, and equipment pricing trends.

EDUCATION AND EXPERIENCE

The ideal candidate in this position will have experience in project coordination, record-keeping, inventory management, and/or administration. This person must be detail-oriented and able to complete objectives through personal initiative. The successful candidate must also be able to communicate with faculty and staff in a friendly and professional manner. Experience in information technology, such as helpdesk support, is a plus.

SUPERVISION

The person in this position will supervise no one.

The person in this position will report to the Associate Director of Technology Support.

WORK ENVIRONMENT

The person in this position will work in a typical office environment.

EQUIPMENT

The person in this position will use the following equipment: computer, phone, standard office technology.