Inventory Coordinator

Ardent Mills; Puerto Rico; On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Paid Time Off

Retirement Savings Match

Employee Wellness Programs

Job summary

Ardent Mills in Guaynabo, PR is seeking an Inventory Coordinator to manage inventory control across raw materials, WIP, and finished goods. You will investigate variances, analyze trends, and collaborate with cross-functional teams to improve processes.

The role requires a Bachelor’s degree in a related field, strong analytical skills, and ERP experience (SAP/Oracle/Dynamics). Fluency in English and Spanish is essential for daily operations.

Qualifications

• Bachelor’s degree in business administration, supply chain management, materials management, operations management, or a related field.
• Experience in inventory management, inventory control, or inventory analysis.
• Strong analytical, problem-solving, and decision-making skills.
• Advanced Excel and Microsoft Office proficiency.
• Experience with ERP systems such as SAP, Oracle, MS Dynamics GP/365 or similar.
• Fully bilingual English and Spanish.

Responsibilities

• Manage and maintain inventory control processes for raw materials, WIP, finished goods, packaging materials, and ingredients.
• Reconcile, analyze, investigate, and explain daily inventory variances.
• Analyze inventory trends and develop recommendations to improve accuracy and efficiency.
• Audit and approve inventory write-offs with proper documentation.
• Prepare weekly and monthly inventory analyses and trend reporting.
• Coordinate annual raw material weigh-ups and verification activities.

Skills

Inventory management

Analytical skills

ERP systems

Excel

Communication skills

Bilingual English/Spanish

Education

Bachelor’s degree in Business Administration / Supply Chain / Operations Management

Tools

SAP

Oracle

Microsoft Dynamics GP

Microsoft Dynamics 365

Job description

Inventory Coordinator Position Summary

The Inventory Coordinator is responsible for managing inventory accuracy, conducting inventory analysis, and supporting daily inventory control operations across the facility. This role ensures the integrity of inventory records, investigates variances, identifies root causes, and partners with cross-functional teams to drive continuous improvement in inventory processes and controls. This position reports directly to the Plant Manager.

Successful candidates will demonstrate

• A proven ability to achieve results in new or challenging situations by building trust, influencing others, and fostering collaboration.
• A commitment to serving others with respect, professionalism, and integrity.
• The ability to communicate and operate with simplicity, clarity, and transparency.
• Adaptability and resilience when managing change and driving process improvements.
• Strong organizational skills with the ability to prioritize multiple responsibilities and consistently meet deadlines.
• A willingness to learn new technologies and share knowledge with colleagues.
• A strong commitment to safety, compliance, environmental responsibility, and ethical business practices.

Key Responsibilities

Inventory Management & Analysis

Manage and maintain inventory control processes for raw materials, work-in-process (WIP), finished goods, packaging materials, and ingredients.

Reconcile, analyze, investigate, and explain daily inventory variances related to raw materials and WIP.

Analyze inventory trends and develop recommendations to improve inventory accuracy and operational efficiency.

Review, investigate, and resolve inventory discrepancies while identifying root causes and implementing corrective actions.

Audit and approve inventory write-offs, ensuring proper documentation and compliance with company policies.

Prepare weekly and monthly inventory analyses, including inventory soundings, trend reporting, and variance explanations.

Coordinate and support annual raw material weigh‑ups and inventory verification activities.

Inventory Controls & Compliance

Ensure all inventory transactions are recorded accurately, timely, and completely within the ERP system.

Review inventory movements and transactions to verify proper processing and documentation.

Coordinate with Operations and other departments to investigate unusual transactions and ensure adherence to established procedures.

Verify compliance with inventory cycle count procedures and standard operating procedures (SOPs).

Support and coordinate year‑end external audit inventory count observations.

Review and monitor data systems to ensure accurate product movement and inventory tracking throughout the facility.

Operations Support

Partner with Operations teams to ensure accurate recording of production and inventory transactions.

Assist with reconciliation of physical inventory to system inventory and support corrective action initiatives.

Monitor outbound consumables, including packaging materials, bags, seals, ingredients, and pallets, ensuring accurate reporting and usage tracking.

Ensure all shipments are properly posted, documented, and supported by required paperwork.

Oversee inventory movements related to production restages, product recalls, aged inventory, and product isolation requirements.

Cross‑Functional Collaboration

Build strong working relationships with Sales, Customer Service, Production, Dispatch, Elevator, Mill Operations, Finance, and Demand Planning teams.

Collaborate with Finance, Milling Operations, and Demand Planners to identify and resolve inventory discrepancies.

Provide analysis, reporting, and process support to improve inventory accuracy and business performance.

Participate in continuous improvement initiatives related to inventory management and operational excellence.

Additional Responsibilities

Complete special projects and perform other duties as assigned.

Qualifications

Education

Bachelor’s degree in business administration, Supply Chain Management, Materials Management, Operations Management, or a related field.

Experience & Skills

Experience in inventory management, inventory control, or inventory analysis.

Strong analytical, problem‑solving, and decision‑making skills.

Exceptional attention to detail and accuracy.

Ability to identify opportunities to improve, streamline, and standardize processes.

Experience working with ERP systems such as SAP, Oracle, Microsoft Dynamics GP, Microsoft Dynamics 365, or similar platforms.

Advanced proficiency in Microsoft Office applications, particularly Excel.

Strong written and verbal communication skills.

Fully bilingual (English and Spanish).

Physical Requirements & Working Conditions

Ability to perform administrative and analytical work using a computer and standard office equipment.

Ability to occasionally wear required personal protective equipment (PPE), including safety glasses, steel‑toed footwear, hard hats, and hearing protection.

Ability to work in both office and manufacturing environments.

Ability to work occasionally in conditions involving: o Hot and cold temperatures o Indoor and outdoor environments o Noise and vibration from manufacturing equipment o Elevated work areas

Ability to occasionally stand, walk, bend, stoop, crouch, balance, reach, climb stairs, and lift or carry materials as needed.

Ability to safely work in a facility that operates continuously, 24 hours per day, 7 days per week.

Willingness and ability to work in a flour‑milling environment and around wheat‑based products, with no wheat/gluten‑related sensitivities or allergies that would prevent safe performance of job duties.

Equal Employment Opportunity

Ardent Mills is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other status protected by applicable law.

Disclaimer

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities and requirements may be modified at any time to meet business needs.

Location: Guaynabo PR

Address: Carr. 165 Buchanan a Catano, Guaynabo PR, 00969

Employment Type

Full time

Additional Information

Competitive Compensation

We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience.

The starting range for this position is $18.50 - $27.80, with additional earning potential possible commensurate with experience.

Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved.

While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - OIP, 5% Annual.

Benefits

• Medical, Dental and Vision Coverage
• Health and Dependent Savings Accounts
• Life and Disability Programs
• Voluntary Benefit Programs
• Company Sponsored Wellness Programs
• Retirement Savings with Company Match
• Team Member and Family Assistance Program (EAP)
• Paid Time Off and Paid Holidays
• Employee Recognition Program with Rewards (RAVE)

Application Deadline

EEO Commitment

At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs.

We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non‑merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills.

Shift Differential

The Company provides a shift differential to eligible employees who are assigned to and work shifts outside of standard business hours. Shift differential is paid in addition to the employee's regular base hourly rate and is included in the calculation of the regular rate for overtime purposes.

Role Designation

This position is based in an Ardent Mills production facility and requires regular site presence to perform essential functions of the role. Work hours may vary based on business needs and operations, and may include shift work, overtime, weekends, holidays or on‑call (availability to work if called), as appropriate.