Inventory Coordinator

Ardent Mills; Guaynabo (PR); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

Paid Time Off and Holidays

Life and Disability Programs

EAP

Job summary

Ardent Mills is seeking an Inventory Coordinator to manage inventory accuracy, analyze variances, and support daily control operations within a flour-milling facility in Guaynabo, PR. You will partner with Plant Management and cross-functional teams to drive process improvements and ensure compliance with SOPs and ERP records.

The role requires a Bachelor’s degree in a related field and experience with ERP systems, together with strong analytical, communication, and bilingual English/Spanish

Qualifications

• Bachelor's degree in business administration, supply chain management, materials management, operations management, or related field.
• Experience in inventory management, inventory control, or inventory analysis.
• Strong analytical, problem-solving, and decision-making skills.
• Exceptional attention to detail and accuracy.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics GP/365, or similar.

Responsibilities

• Manage and maintain inventory control processes for materials, WIP, finished goods, packaging, and ingredients.
• Reconcile, analyze, investigate, and explain daily inventory variances.
• Analyze inventory trends and develop recommendations to improve accuracy and efficiency.
• Audit and approve inventory write-offs with proper documentation.
• Prepare weekly and monthly inventory analyses and variance explanations.
• Coordinate annual raw material weigh-ups and inventory verification.

Skills

Inventory management

Inventory control

Analytics

ERP systems

Excel

Communication

Bilingual English/Spanish

Problem solving

Attention to detail

Education

Bachelor's degree in business/SCM/operations

Tools

SAP

Oracle

Microsoft Dynamics GP

Microsoft Dynamics 365

Job description

Position Summary

The Inventory Coordinator is responsible for managing inventory accuracy, conducting inventory analysis, and supporting daily inventory control operations across the facility. This role ensures the integrity of inventory records, investigates variances, identifies root causes, and partners with cross-functional teams to drive continuous improvement in inventory processes and controls.

This position reports directly to the Plant Manager.

Successful Candidates Will Demonstrate

• A proven ability to achieve results in new or challenging situations by building trust, influencing others, and fostering collaboration.
• A commitment to serving others with respect, professionalism, and integrity.
• The ability to communicate and operate with simplicity, clarity, and transparency.
• Adaptability and resilience when managing change and driving process improvements.
• Strong organizational skills with the ability to prioritize multiple responsibilities and consistently meet deadlines.
• A willingness to learn new technologies and share knowledge with colleagues.
• A strong commitment to safety, compliance, environmental responsibility, and ethical business practices.

Key Responsibilities

Inventory Management & Analysis

• Manage and maintain inventory control processes for raw materials, work-in-process (WIP), finished goods, packaging materials, and ingredients.
• Reconcile, analyze, investigate, and explain daily inventory variances related to raw materials and WIP.
• Analyze inventory trends and develop recommendations to improve inventory accuracy and operational efficiency.
• Review, investigate, and resolve inventory discrepancies while identifying root causes and implementing corrective actions.
• Audit and approve inventory write-offs, ensuring proper documentation and compliance with company policies.
• Prepare weekly and monthly inventory analyses, including inventory soundings, trend reporting, and variance explanations.
• Coordinate and support annual raw material weigh-ups and inventory verification activities.

Inventory Controls & Compliance

• Ensure all inventory transactions are recorded accurately, timely, and completely within the ERP system.
• Review inventory movements and transactions to verify proper processing and documentation.
• Coordinate with Operations and other departments to investigate unusual transactions and ensure adherence to established procedures.
• Verify compliance with inventory cycle count procedures and standard operating procedures (SOPs).
• Support and coordinate year-end external audit inventory count observations.
• Review and monitor data systems to ensure accurate product movement and inventory tracking throughout the facility.

Operations Support

• Partner with Operations teams to ensure accurate recording of production and inventory transactions.
• Assist with reconciliation of physical inventory to system inventory and support corrective action initiatives.
• Monitor outbound consumables, including packaging materials, bags, seals, ingredients, and pallets, ensuring accurate reporting and usage tracking.
• Ensure all shipments are properly posted, documented, and supported by required paperwork.
• Oversee inventory movements related to production restages, product recalls, aged inventory, and product isolation requirements.

Cross-Functional Collaboration

• Build strong working relationships with Sales, Customer Service, Production, Dispatch, Elevator, Mill Operations, Finance, and Demand Planning teams.
• Collaborate with Finance, Milling Operations, and Demand Planners to identify and resolve inventory discrepancies.
• Provide analysis, reporting, and process support to improve inventory accuracy and business performance.
• Participate in continuous improvement initiatives related to inventory management and operational excellence.

Additional Responsibilities

• Complete special projects and perform other duties as assigned.

Qualifications

Education

• Bachelor’s degree in business administration, Supply Chain Management, Materials Management, Operations Management, or a related field.

Experience & Skills

• Experience in inventory management, inventory control, or inventory analysis.
• Strong analytical, problem-solving, and decision-making skills.
• Exceptional attention to detail and accuracy.
• Ability to identify opportunities to improve, streamline, and standardize processes.
• Experience working with ERP systems such as SAP, Oracle, Microsoft Dynamics GP, Microsoft Dynamics 365, or similar platforms.
• Advanced proficiency in Microsoft Office applications, particularly Excel.
• Strong written and verbal communication skills.
• Fully bilingual (English and Spanish).

Physical Requirements & Working Conditions

• Ability to perform administrative and analytical work using a computer and standard office equipment.
• Ability to occasionally wear required personal protective equipment (PPE), including safety glasses, steel-toed footwear, hard hats, and hearing protection.
• Ability to work in both office and manufacturing environments.
• Ability to work occasionally in conditions involving:
• Hot and cold temperatures
• Indoor and outdoor environments
• Noise and vibration from manufacturing equipment
• Elevated work areas
• Ability to occasionally stand, walk, bend, stoop, crouch, balance, reach, climb stairs, and lift or carry materials as needed.
• Ability to safely work in a facility that operates continuously, 24 hours per day, 7 days per week.
• Willingness and ability to work in a flour-milling environment and around wheat-based products, with no wheat/gluten-related sensitivities or allergies that would prevent safe performance of job duties.

Equal Employment Opportunity

Ardent Mills is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other status protected by applicable law.

Disclaimer: This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities and requirements may be modified at any time to meet business needs.

Location

Guaynabo PR

Address

Carr. 165 Buchanan a Catano, Guaynabo PR, 00969

Additional Locations (if applicable):

Employment Type

Full time

Competitive Compensation

We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience. The starting range for this position is $18.50 - $27.80, with additional earning potential possible commensurate with experience. Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved. While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - OIP, 5% Annual.

Benefits

• Medical, Dental and Vision Coverage
• Health and Dependent Savings Accounts
• Life and Disability Programs
• Voluntary Benefit Programs
• Company Sponsored Wellness ProgramsRetirement Savings with Company Match
• Team Member and Family Assistance Program (EAP)
• Paid Time Off and Paid Holidays
• Employee Recognition Program with Rewards (RAVE).

Application Deadline

EEO Commitment: At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills. The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills. En Ardent Mills, todos importan y todos tienen voz. Estamos comprometidos a brindar un ambiente de respeto mutuo donde haya igualdad de oportunidades disponibles para todos los solicitantes y miembros del equipo y las decisiones se basarán en el mérito, la competencia, el desempeño y las necesidades comerciales. Estamos orgullosos de ser un empleador que ofrece igualdad de oportunidades. No discriminamos por motivos de raza, color, religión, credo, origen nacional, ascendencia, estado civil, sexo, orientación sexual, identidad o expresión de género, discapacidad física o mental, embarazo, información genética, condición de veterano, edad, política. afiliación, o cualquier otra característica no meritoria protegida por ley o no. Juntos, celebrando nuestras diferencias, formamos Ardent Mills. La descripción del puesto anterior ha sido diseñada para indicar la naturaleza general y los deberes y responsabilidades esenciales del trabajo realizado por los empleados dentro de este puesto. Es posible que no contenga un inventario completo de todos los deberes, responsabilidades y calificaciones requeridas de los empleados en este puesto. La descripción, los deberes, las funciones y las responsabilidades están sujetos a cambios a discreción de Ardent Mills.

Shift Differential

The Company provides a shift differential to eligible employees who are assigned to and work shifts outside of standard business hours. Shift differential is paid in addition to the employee's regular base hourly rate and is included in the calculation of the regular rate for overtime purposes.La Compañía proporciona un diferencial de turno a los empleados elegibles que están asignados a turnos de trabajo y fuera del horario comercial estándar. El diferencial de turnos se paga además de la tarifa horaria básica regular del empleado y se incluye en el cálculo de la tarifa regular para fines de horas extras.

Role Designation

Este puesto está basado en una instalación de producción de Ardent Mills y requiere presencia regular en el sitio para realizar las funciones esenciales del rol. Los horarios de trabajo pueden variar según las necesidades del negocio y de las operaciones, y podrían incluir trabajo por turnos, horas extras, fines de semana, días festivos o responsabilidades de guardia (substitute with: disponibilidad para trabajar si lo llaman), según corresponda.

Recruitment Fraud Disclaimer

At Ardent Mills, the security of our employees and candidates is a priority. We will never request sensitive information such as your bank account information, social security number, or other non-publicly available information during the application and interview process. If someone asks you for sensitive information, we strongly advise that you assume that individual is not affiliated with Ardent Mills. Some things to watch out for:

• Slightly altered or unprofessional email addresses. Ardent Mills’ Recruitment team only corresponds from email addresses with the domain [e-mail] or [e-mail].
• Vague job requirements or job descriptions. Our open job opportunities and descriptions can be found at ardentmillscareers.com