Inventory Coordinator

Calumet, Inc.; Louisiana, Northern (MO, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Calumet, Inc. is seeking an Inventory Coordinator to manage daily receipts in SAP and ensure accurate crude leases, shipments, and billing. The role interfaces with Crude Supply, shipping and receiving, and company executives.

You will work with railcar load calculations, ticket entries in SAP, and monthly tie-out reports while coordinating with internal teams to keep data accurate and timely.

Qualifications

• High School education or equivalent.
• Proficient in Microsoft Office.

Responsibilities

• Calculates railcar loads to ensure weight restrictions are not exceeded.
• Ensures Crude Lease information is current for proper value and billing.
• Routes and bills railcars using shipment and weight data.
• Enters totals in Feedstock reports and distributes to end-users.
• Enters crude tickets in SAP and runs totals verification.
• Creates deliveries for Gas Oil loads and coordinates reporting.

Skills

Planning skills

Critical thinking

Communication

Decision making

Analytical skills

Organization

Time management

Education

Associate degree in related field

High School education or equivalent

Tools

SAP

Microsoft Office

Job description

Posted Tuesday, August 25, 2026 at 5:00 AM

Who are we?

At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business. If you’re ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we’re Calumet Proud!

PURPOSE AND SCOPE:

The Inventory Coordinator is responsible to ensure that daily receipts are entered and maintained in the SAP System and that Crude Leases are correct. This role interfaces with on-site and offsite functions (Crude Supply, shipping and receiving, Company Executives, etc.). This role reports directly to the Shipping/Receiving Manager.

JOB DUTIES AND RESPONSIBILITIES:

• Calculates railcar loads to ensure weight restrictions are not exceeded.
• Ensures that Crude Lease information is current to ensure proper value of materials is determined and proper billing occurs.
• Uses shipment and weight information to route and bill railcars shipped to customers.
• Prepares Rail Switch List.
• Sends Rail Switch List daily to intended recipients, along with the Emergency response sheet.
• Checks crude tickets, solvent, distillate, and other feedstocks to calculate totals.
• Inputs all totals in Feedstock report and sends to the appropriate end-users.
• Enters crude tickets in SAP.
• Runs reports and verifies SAP totals.
• Copies and sends Crude paperwork to Crude Supply in a timely manner.
• Completes Tie-out Reports at end of month.
• Accesses T-Codes in SAP to create deliveries, shipments, and receipts.
• Creates deliveries for Gas Oil loads and sends out Gas Oil Reports.
• Communicates with SLOC BOL (Internal Transfers) group when STO’s (Standard Transfer Order) need to be created for Gas Oil movements
• Communicates with Rail Group, Trucking Group, Internal and External teams for reporting
• Additional duties as assigned by Management.

ESSENTIAL ATTRIBUTES:

• Efficient planning skills to maintain first pass quality on all reports and work.
• Demonstrated critical thinking skills
• Good computer skills including SAP and Microsoft Office -Excel, Word, and Outlook
• Ability to manage and handle the stress of constantly changing inputs.
• Effectively communicates across several functions and on teams
• Demonstrated decision making and analytical skills
• Results, action oriented and delivers on commitments.
• Good organizational and time management skills

REQUIREMENTS:

• High School education or equivalent.
• Proficient in Microsoft Office

PREFERENCES:

• Associates Degree in a related field or equivalent combination of education and experience in a Shipping and inventory environment.
• Proficiency in SAP System
• Knowledge of applicable products.

Salary and benefits commensurate with experience. We are an equal opportunity employer including disability and veteran and is committed to providing reasonable accommodations to individuals. If you require assistance or accommodation due to a disability, please contact our HR team at [e-mail] . Requests for accommodations will not impact hiring decisions, and all information provided will be kept confidential.

All offers of employment are conditioned upon successfully passing a drug test