Inventory Coordinator

Cleveland Clinic; Beachwood (OH); On-site; USD 24,000 - 36,000; Full time

Job summary

Cleveland Clinic South Pointe Hospital is seeking an Inventory Coordinator to manage supplies and ensure accurate stock levels across departments.

In this role you will maintain inventory integrity, coordinate with supply chain, optimize par levels, and ensure timely deliveries while upholding regulatory and safety standards. This is a full-time position offering stability and opportunities to work with modern warehouse technology within a Magnet-recognized health system.

Qualifications

• Requires high school diploma or GED.
• Valid driver’s license to operate box truck and meet insurance requirements.
• Two years in inventory control with par levels, purchasing, and usage trends or an associate's degree.
• Six months of on-the-job training for specialized surgery components, inventory systems and policies.

Responsibilities

• Maintain inventory integrity.
• Resolve shipping and receiving issues with vendors.
• Monitor reports and resolve discrepancies.
• Provide setup and maintenance of automated ordering systems.
• Rotate stock to meet KPIs.
• Receive stock from shipping and verify shipment accuracy.
• Assist in consignment audits.

Skills

Inventory control

Par level management

ERP system usage

Shipping & receiving coordination

Education

High school diploma or GED

Associate's degree in supply chain management or related field

Tools

Warehouse Management System (WMS)

ERP system

Barcode scanners

Handheld computers

Job description

Join Cleveland Clinic South Pointe Hospital and experience healthcare at its best. This facility is a proud Magnet Hospital awarded by the American Nurses Credentialing Center, the highest honor an organization can receive for professional nursing practice. Here, you will provide stellar patient care, work with state-of-the-art technology and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Inventory Coordinator, you will act as a liaison between the department and Supply Chain Management to ensure that inventory levels reflect the department’s needs and are managed by established policies and procedures.

A caregiver in this position works Monday – Friday from 6:00 a.m. — 2:30 p.m. with overtime every 3rd Saturday.

• Maintain inventory integrity.
• Resolve shipping and receiving issues directly with the vendor or carriers.
• Monitor reports and resolve discrepancies.
• Provide technical set up and maintenance of automated ordering systems.
• Monitor, troubleshoot and resolve any automated ordering system issues.
• Proactively monitor the system to prevent ordering issues.
• Verify accuracy of receipts and orders filled.
• Participate in consignment audits.
• Adjust par levels based upon usage within the ERP system.
• Provide technical set up and maintenance of automated ordering system.
• Develop and implement new systems or manage changes of existing systems when necessary.
• Respond to recalls as directed by the FDA or other agencies.
• Assure that the facility meets regulatory requirements in the handling of biohazardous waste.
• Coordinate backorder process to supply inventory.
• Notify users of back orders and work to identify alternate products.
• Prepare broken or returned equipment for shipment and maintain documentation of returns.
• Manage consignment inventory items.
• Rotate stock within defined areas and perform routine expiration management to meet KPIs.
• Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system.
• Possibly, handle returns by completing technical documentation and other required communication.
• Deliver supplies and materials to appropriate floors and health care facilities.
• Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.
• Verify accuracy of shipments, check for damage to goods and document variances of orders.
• Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders.
• Stock picking locations using warehouse management system; either manually or utilizing materials handling equipment according to identifying information; size, style, and numbers, ensuring the safe movement of materials.
• Perform regular cycle counts and physical counts of stock for inventory control verification and rotates stock to minimize loss of materials.
• Survey, fill, and stock Nursing floors and clinical areas to maintain inventory levels.
• Deliver items using necessary equipment to appropriate hospital locations, unloads and unpacks cases and stocks designated storage areas with supplies.
• Respond to inquiries related to materials in stock, ordering procedures, status of item, or filled orders.
• Maintain cleanliness of storeroom area; collects pallets from area and stacks for pick up.
• Complete six months of on-the-job training.

Minimum qualifications for the ideal future caregiver include:

• High school diploma or GED
• Valid driver’s license (VDL) to drive box truck and meet all of Cleveland Clinic insurance requirements
• Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends OR an associate’s degree in supply chain management or a related field
• Six months of on-the-job training required to learn specialized surgery components, inventory systems, and departmental policies and procedures

Preferred qualifications for the ideal future caregiver include:

• Experience in healthcare supply chain functions
• Computer systems experience that includes bar code readers, handheld computers and printers

Physical Requirements:

• Requires full range of body motion, including handling and lifting items that weigh up to 50 pounds.
• Requires the ability to push a fully loaded cart weighing up to 800 pounds and pull a 2500-pound pallet using a manual pallet jack.
• Requires standing and walking for extensive periods of time.
• Lifts and carries.
• Must be able to work in a stressful environment and work irregular hours.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum hourly: $17.25

Maximum hourly: $26.31

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).