Inventory Control Specialist (Enterprise Pharmacy)

Mass General Brigham; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Mass General Brigham is seeking an Inventory Specialist responsible for managing pharmaceuticals and supplies. The candidate will oversee receiving, replenishing, and inventory management to ensure an efficient supply chain. Strong customer service and teamwork skills are essential, alongside required pharmacy certification and experience.

Qualifications

• 2+ years' experience as a Pharmacy Technician required.
• Licensed as a pharmacy technician in Massachusetts.
• Nationally Certified Pharmacy Technician (CPht) required.

Responsibilities

• Receive and sort pharmaceuticals and supplies from vendors.
• Prepare items for delivery after documentation.
• Manage inventory records and coordinate delivery.

Skills

Customer Service

Collaboration

Verbal Communication

Written Communication

Problem Solving

Negotiation

Education

HS Diploma/GED

Tools

Microsoft Office

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

General Summary/Overview Statement

Reporting to Enterprise Pharmacy Business Procurement Manager Specialist, the Inventory Specialist is responsible for receiving all non-controlled pharmaceuticals and pharmacy supplies. The scope of the Inventory Control Specialist receiving responsibilities include the direct replenishment of the 340B cost centers. Additionally, the Inventory Control Specialist will be responsible for charging and coordinating delivery of all special orders and perform multiple inventory functions. These inventory functions are vital to the Supply Chain performing efficiently (stocking medications, returns to wholesalers, etc.). The Inventory Control Specialist must be able to pass both licensure and area specific competences.

Principal Duties and Responsibilities

· Receives and sorts pharmaceuticals and supplies coming from multiple vendors for each area associated with direct replenishment.

· Receives items via scanning into computer systems and/or manual documentation associated with DSCSA requirements.

· Reconciles all drug orders received with order processed and reports any variances to the Senior Procurement Specialist.

· Manages archive of all receiving information, DSCSA information and T3 information associated with drug orders.

· Manages receiving of inventory at central receiving associated with all direct replenishment zones.

· Prepares items once received and documented for delivery to area of use.

· Responsible for ordering and management of internal shipping materials.

· Responsible for utilizing trace link for documentation of orders requiring trace link records for DSCSA

· Coordinates delivery of ordered items from central supply to final end point.

· Responsible for staging of orders for pickup and delivery to respective direct replenishment zone.

· Assists Business Procurement Manager and Senior Procurement Specialist with reconciliation of all direct replenishment orders and tracking of delivery to defined zone.

· Other duties as required.

Qualifications

Required Qualifications:

• 2 + years’ Pharmacy Technician experience required (Hospital Experience preferred)

• Microsoft Office experience required

• HS Diploma/ GED required

• Licensed as a pharmacy technician in the state of MA

• Nationally Certified (CPht)

• A combination of education and experience may be substituted for requirements

Skills/Abilities/Other Details:

• Strong Customer Service skills
• Ability to collaborate and work within a team
• Intermediate Microsoft Office skills required
• Strong verbal and written communication skills
• Strong problem-solving and negotiating skills
• Self-motivated and independent, possessing the ability to learn quickly
• Ability to assimilate new software and understand new software releases and succeed in a changing environment
• Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization.

Additional Job Details (if applicable)

Working Conditions:

• Possible local travel to Mass General Brigham sites
• Ability to flex outside standard business hours to accommodate clinical and executive team schedules
• While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger; handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

Remote Type

Onsite

Work Location

55 Fruit Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.