Inventory Control Admin

Heritage-Capital-Corporation; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Heritage Auctions in Dallas, TX is seeking an Inventory Control Administrator responsible for entering, tracking, and processing inventory and departmental items.

The role requires meticulous data entry, coordination with graders, and travel 6-10 times a year. Strong communication and MS Office skills are essential in a fast-paced, team-oriented office environment.

Qualifications

• Receive and process purchase requests.
• Ensure correct items are received according to requests and invoices.
• Label items with appropriate information.
• Input item information into the inventory system accurately.
• Coordinate with Graders.
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time.
• Must be able to travel 6-10 times a year for 4-6 days.

Responsibilities

• Receive and process purchase requests.
• Verify items match requests and invoices.
• Label items with accurate information.
• Input item data into inventory system accurately.
• Coordinate with Graders.
• Assist scheduling, reconciling, analyzing, and reporting inventories.
• Travel 6-10 times per year for 4-6 days.

Skills

Communication

Multitasking

Attention to detail

Learning mindset

Self-motivation

Problem solving

Time management

Organization

Tools

Word

Excel

Outlook

Job description

Description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

SUMMARY

We are seeking an Inventory Control Administrator responsible for entering, tracking, and monitoring inventory and departmental item processing.

BENEFITS

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION

Commensurate based on experience.

LOCATION

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Receive and process purchase requests
• Ensure correct items are received according to requests and invoices
• Label items with appropriate information
• Input item information into the inventory system accurately
• Coordinate with Graders
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time
• Must be able to travel 6-10 times a year for 4-6 days

Requirements

SKILLS AND ABILITIES

• Have excellent communication skills, verbal and written
• High ability to multitask
• Have excellent attention to detail
• High willingness to learn with a positive attitude
• Self-motivation and strong work ethic
• Ability to follow set standards and take direction
• Ability to analyze and propose solutions to problems
• Ability to work in a fast-paced, multi-project, and dynamic environment
• Excellent organizational skills: accurate and thorough
• Absolute drive to complete projects on time and in a detailed manner
• Proficiency in Microsoft Office Suite, including:

• - Word: document formatting, templates, and mail merge
• - Excel: spreadsheets, formulas, and data reporting
• - Outlook: calendar management, task coordination, and handling high-volume correspondence

WORK ENVIRONMENT

Individuals must be able to work in a very fast-paced and team-focused office environment.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE