Inventory & Construction Admin: Drive Project Docs & Data

Windward Communities; Clearwater (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Windward Communities is seeking an Inventory and Construction Admin to support the Inventory Department by maintaining home data in Salesforce and Rent Manager. The role also involves contract creation and data entry for project management systems across the Windward Communities portfolio.

The successful candidate will monitor construction records, manage titling, handle contracts and liens, and serve as a liaison with customers and vendors to ensure timely, compliant project delivery.

Qualifications

• Bachelor’s degree in related field desirable but not required.
• At least three years of related experience required.
• Salesforce experience and/or Rent Manager software experience desired.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.

Responsibilities

• Monitors the record keeping of all homes in construction process to ensure accuracy.
• Manages the inventory titling process and monitoring the actions of the field in obtaining home titles.
• Monitors the title procurement process on abandonments and repossessions.
• Handles and processes construction paperwork including sub-contracts, lien releases, pay-apps, and certificates of insurance.
• Addresses questions, concerns, and/or complaints throughout construction projects.
• Acts as a liaison between the company, customers, and vendors on construction and inventory status, proactively managing timelines and project commitments.
• Communicates with the field on questions regarding homes in process.
• Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Assists with reporting to on-site staff and vendors to ensure strong communication.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Analytical thinking

Customer service

Education

Bachelor’s degree (desirable)

Tools

Salesforce

Rent Manager

Job description

Windward Communities is seeking an Inventory and Construction Admin to support the Inventory Department by maintaining home data in Salesforce and Rent Manager. The role also involves contract creation and data entry for project management systems across the Windward Communities portfolio.

The successful candidate will monitor construction records, manage titling, handle contracts and liens, and serve as a liaison with customers and vendors to ensure timely, compliant project delivery.