Inventory and Construction Administrator

Windward Communities; Clearwater (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Windward Communities is seeking an Inventory and Construction Admin to support the Inventory Department by maintaining home data in Salesforce and Rent Manager. The role also involves contract creation and data entry for project management systems across the Windward Communities portfolio.

The successful candidate will monitor construction records, manage titling, handle contracts and liens, and serve as a liaison with customers and vendors to ensure timely, compliant project delivery.

Qualifications

• Bachelor’s degree in related field desirable but not required.
• At least three years of related experience required.
• Salesforce experience and/or Rent Manager software experience desired.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.

Responsibilities

• Monitors the record keeping of all homes in construction process to ensure accuracy.
• Manages the inventory titling process and monitoring the actions of the field in obtaining home titles.
• Monitors the title procurement process on abandonments and repossessions.
• Handles and processes construction paperwork including sub-contracts, lien releases, pay-apps, and certificates of insurance.
• Addresses questions, concerns, and/or complaints throughout construction projects.
• Acts as a liaison between the company, customers, and vendors on construction and inventory status, proactively managing timelines and project commitments.
• Communicates with the field on questions regarding homes in process.
• Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Assists with reporting to on-site staff and vendors to ensure strong communication.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Analytical thinking

Customer service

Education

Bachelor’s degree (desirable)

Tools

Salesforce

Rent Manager

Job description

Company Overview

Windward Communities (WC) has an expansive portfolio of manufactured home communities across the country. Currently WC has 23 communities with over 9,000 sites and is positioned to grow in the future. Each community is tailored to the local area with features such as a community clubhouse, swimming pool, playground, dog park, picnic area, and walking trail. We are dedicated to providing a safe, affordable place for families to call home. Check us out at www.livewindward.com.

Job Purpose

The Inventory and Construction Admin will be responsible for supporting the Inventory Department by ensuring home data is properly maintained in Salesforce and Rent Manager. The position will also assist in the creating contracts and data entry for project management system for construction projects throughout the Windward Communities portfolio including the construction of manufactured home units, capital projects, and various other construction activities.

Duties And Responsibilities

• Monitors the record keeping of all homes in construction process to ensure accuracy.
• Manages the inventory titling process and monitoring the actions of the field in obtaining home titles.
• Monitors the title procurement process on abandonments and repossessions.
• Handles and processes construction paperwork including sub-contracts, lien releases, pay-apps, and certificates of insurance.
• Addresses questions, concerns, and/or complaints throughout construction projects.
• Acts as a liaison between the company, customers, and vendors on construction and inventory status, proactively managing timelines and project commitments.
• Communicates with the field on questions regarding homes in process.
• Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Assists with reporting to on-site staff and vendors to ensure strong communication
• Performs other related duties as assigned.

Qualifications - Knowledge, Skills And Abilities

• Bachelor’s degree in related field is desirable but not required.
• At least three years of related experience required.
• Salesforce experience and/or Rent Manager software experience desired.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Understanding of manufactured housing inventory, a plus.
• Proficient with Microsoft Office Suite or related software.