Division Coordinator: Construction Admin & Projects

Westland Construction Inc; Orem (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

Westland Construction Inc. seeks a Division Coordinator to manage clerical and administrative tasks for a company division, ensuring projects stay on schedule and on budget. The role supports project teams, tracks compliance, and maintains documentation using Procore and MS Office.

The position requires strong communication, organization, and time-management skills, with experience in construction administration and the ability to work independently.

Qualifications

• High School Diploma required.
• 2+ years of high-level administrative responsibilities.
• Experience managing a division is a plus.
• Prior construction industry experience preferred.

Responsibilities

• Set up new project files in Procore.
• Update project milestones and completion dates.
• Add vendors/users in Procore and maintain contact records.
• Enter and maintain critical project information.
• Issue and modify subcontracts and ensure compliance.
• Track change orders and manage change documentation.
• Maintain project documentation and reporting forms.
• Coordinate internal project team meetings and take notes.
• Track compliance items across projects.
• Compile monthly division reports for the Division Director.
• Collect W-9s and contractor licenses for new subcontractors.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Organization

Time management

Construction terminology

Independent work

Multitasking

Software learning

MS Office

Education

High School Diploma

2+ years experience in similar role

Job description

Westland Construction Inc. seeks a Division Coordinator to manage clerical and administrative tasks for a company division, ensuring projects stay on schedule and on budget. The role supports project teams, tracks compliance, and maintains documentation using Procore and MS Office.

The position requires strong communication, organization, and time-management skills, with experience in construction administration and the ability to work independently.