Inventory/Compliance Specialist

UVM Health - UVM Medical Center; Burlington (VT); On-site; USD 42,000 - 64,000; Full time

Job summary

UVM Health - UVM Medical Center seeks a Pharmacy Inventory/Compliance Specialist to manage receipt and distribution of medications for inpatient and ambulatory Clinic stock. The role involves accurate receiving, tracking in BD Logistics and Epic EHR, and ensuring proper storage, handling, and charge integrity.

The specialist will perform cycle counts, rotate stock by expiration date, handle returns, and prepare medications for delivery to clinics and EMS agencies.

Qualifications

• Requires high attention to detail and ability to manage multiple tasks.
• Experience with inventory/stocking systems preferred or pharmacy distribution experience.
• Licensure as a Pharmacy Technician in Vermont is required or preferred.

Responsibilities

• Receive and verify medications for inpatient and clinic stock.
• Help with storage, distribution, and replenishment of meds across UVMMC clinics.
• Perform cycle counts and rotate stock to minimize waste and expired items.
• Process medication returns to wholesalers or distributors and remove recalls.
• Package meds for delivery to ambulatory clinics and EMS agencies.
• Restock emergency carts and kits and relabel/repackage medications as needed.

Skills

Attention to detail

Multi-tasking

Customer service

Technology literacy

Education

Pharmacy technician licensed in VT

Pharmacy technician certification desirable

High school diploma or equivalent

Tools

BD Logistics system

Epic EHR

Barcode scanning

RFID

Job description

Job Description

The Pharmacy Inventory/Compliance specialist represents the pharmacy’s frontline staff in terms of receiving critical patient medications for UVMMC inpatients and clinic stock. The pharmacy Inventory compliance specialist is accountable for the receiving of all medications ordered by the pharmacy buyers, and they are the first step in the storage and distribution of medications within the UVM Medical Center inpatient and ambulatory clinics. This includes receiving and handling of Controlled Substances, Oncology medications, hazardous, and non-hazardous medications along with those drugs supplied to all of UVMMC’s 80 plus clinics/departments. The receiving process is complex and requires great attention to detail. The pharmacy Inventory/Compliance Specialist ensures that medications leaving the pharmacy are ready for bedside patient administration. Medications are validated in multiple systems including the Wholesaler electronic receiving system, to ensure appropriate charging and product integrity as required by track & trace regulations, the Pharmacy inventory management system BD Logistics, and the Electronic Health Record, Epic. The inventory management and distribution of all medications require sound understanding of multiple workflows, requirements for medication storage and handling, and the importance of getting the right drug to the right place at the right time.

Other duties of the pharmacy Inventory/Compliance Specialist include conducting cycle counts throughout the inventory management system, rotating stock, adjusting or redistributing inventory to ensure the earliest expiration dated products are used first and that unnecessary outdate waste is minimal, processing medication returns to the drug wholesaler, manufacturer, or reverse distributor, and removing recalled medications from storeroom stock. The pharmacy Inventory/Compliance Specialist also picks and packages medications for delivery to UVMMC ambulatory clinics and community EMS Agencies. Characteristics that make the Inventory/Compliance Specialist successful include attention to detail, ability to multi-task and deal with frequent interruptions, good customer service skills, comfort with technology including barcode scanning, RFID tags, e-mail and online ordering applications. Another important duty of this position is the reconciling and replenishing of Emergency Code Carts in the hospital and restocking of other emergency kits used throughout the facility and at ambulatory clinics and repackaging or relabeling medications and kits into ready to use dosage forms.

Education

High school graduate or equivalent. One year of college course work with a focus in business or science preferred. Pharmacy Tech certification desirable.

Licensed in the State of Vermont as a Pharmacy technician.

Experience

2 years of experience with inventory/stocking systems or related business background preferred or 1 year of experience in pharmacy medication distribution. Experience working with inventory management software and/or as a certified pharmacy technician desirable.