Inventory/Compliance Specialist

University of Vermont Medical Center; Burlington (VT); On-site; USD 70,000 - 90,000; Full time

Job summary

University of Vermont Medical Center seeks a Pharmacy Inventory/Compliance Specialist to manage receiving and stocking inpatient and ambulatory medications, including controlled substances and hazardous drugs, ensuring accurate charging and traceability in multiple systems.

You will perform cycle counts, rotate stock, handle returns and recalls, and prepare medications for bedside administration and clinic deliveries, using BD Logistics and Epic while ensuring compliance and safety throughout

Qualifications

• High school graduate or equivalent; one year of college preferred.
• Pharmacy Tech certification desirable and Vermont license required or pending.

Responsibilities

• Receive medications for UVMMC inpatients and clinics.
• Ensure proper storage and distribution of medications.
• Validate medications in BD Logistics, Epic, and wholesaler receiving systems.
• Conduct cycle counts and rotate stock to minimize waste.
• Process returns to wholesalers or reverse distributors; remove recalled meds.
• Prepare and package medications for delivery to ambulatory clinics and EMS agencies.
• Reconcile and replenish Emergency Code Carts and restock kits.

Skills

Attention to detail

Multi-tasking

Technology proficient

Education

High school diploma

Pharmacy Technician certification

Licensed Pharmacy Technician - Vermont

Tools

BD Logistics

Epic

Barcode scanning

Job description

JOB DESCRIPTION:

The Pharmacy Inventory/Compliance specialist represents the pharmacy's frontline staff in terms of receiving critical patient medications for UVMMC inpatients and clinic stock. The pharmacy Inventory compliance specialist is accountable for the receiving of all medications ordered by the pharmacy buyers, and they are the first step in the storage and distribution of medications within the UVM Medical Center inpatient and ambulatory clinics. This includes receiving and handling of Controlled Substances, Oncology medications, hazardous, and non-hazardous medications along with those drugs supplied to all of UVMMC's 80 plus clinics/departments. The receiving process is complex and requires great attention to detail. The pharmacy Inventory/Compliance Specialist ensures that medications leaving the pharmacy are ready for bedside patient administration. Medications are validated in multiple systems including the Wholesaler electronic receiving system, to ensure appropriate charging and product integrity as required by track & trace regulations, the Pharmacy inventory management system BD Logistics, and the Electronic Health Record, Epic. The inventory management and distribution of all medications require sound understanding of multiple workflows, requirements for medication storage and handling, and the importance of getting the right drug to the right place at the right time.

Other duties of the pharmacy Inventory/Compliance Specialist include conducting cycle counts throughout the inventory management system, rotating stock, adjusting or redistributing inventory to ensure the earliest expiration dated products are used first and that unnecessary outdate waste is minimal, processing medication returns to the drug wholesaler, manufacturer, or reverse distributor, and removing recalled medications from storeroom stock. The pharmacy Inventory/Compliance Specialist also picks and packages medications for delivery to UVMMC ambulatory clinics and community EMS Agencies. Characteristics that make the Inventory/Compliance Specialist successful include attention to detail, ability to multi-task and deal with frequent interruptions, good customer service skills, comfort with technology including barcode scanning, RFID tags, e-mail and online ordering applications. Another important duty of this position is the reconciling and replenishing of Emergency Code Carts in the hospital and restocking of other emergency kits used throughout the facility and at ambulatory clinics and repackaging or relabeling medications and kits into ready to use dosage forms.

EDUCATION:

High school graduate or equivalent. One year of college course work with a focus in business or science preferred. Pharmacy Tech certification desirable.

Licensed in the State of Vermont as a Pharmacy technician.

EXPERIENCE:

2 years of experience with inventory/stocking systems or related business background preferred or 1 year of experience in pharmacy medication distribution. Experience working with inventory management software and/or as a certified pharmacy technician desirable.