Inventory/Compliance Specialist

UVM Health; Burlington (VT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The University of Vermont Health Network seeks a Pharmacy Inventory/Compliance Specialist to manage receiving, storage, and distribution of medications for UVMMC inpatients and clinics.

The role focuses on accurate receiving, inventory control, and ensuring medications are ready for bedside administration, with work across multiple systems including Epic and BD Logistics.

Qualifications

• High school graduate or equivalent; one year of college coursework in business or science preferred.
• Pharmacy Tech certification desirable.
• Licensed in Vermont as a Pharmacy technician.

Responsibilities

• Receive and process medications for UVMMC inpatient and clinic stock.
• Conduct cycle counts and rotate stock to minimize waste.
• Package medications for delivery to ambulatory clinics and EMS agencies.
• Reconcile and replenish Emergency Code Carts and restock emergency kits.

Skills

Attention to detail

Multi-tasking

Customer service

Comfort with technology

Education

High school diploma

One year college coursework in business/science

Pharmacy Technician certification desirable

Licensed Pharmacy Technician in Vermont

Tools

BD Logistics

Epic

Barcode scanning

RFID tags

Pharmacy inventory software

Job description

JOB DESCRIPTION:

The Pharmacy Inventory/Compliance specialist represents the pharmacy’s frontline staff in terms of receiving critical patient medications for UVMMC inpatients and clinic stock. The pharmacy Inventory compliance specialist is accountable for the receiving of all medications ordered by the pharmacy buyers, and they are the first step in the storage and distribution of medications within the UVM Medical Center inpatient and ambulatory clinics. This includes receiving and handling of Controlled Substances, Oncology medications, hazardous, and non-hazardous medications along with those drugs supplied to all of UVMMC’s 80 plus clinics/departments. The receiving process is complex and requires great attention to detail. The pharmacy Inventory/Compliance Specialist ensures that medications leaving the pharmacy are ready for bedside patient administration. Medications are validated in multiple systems including the Wholesaler electronic receiving system, to ensure appropriate charging and product integrity as required by track & trace regulations, the Pharmacy inventory management system BD Logistics, and the Electronic Health Record, Epic. The inventory management and distribution of all medications require sound understanding of multiple workflows, requirements for medication storage and handling, and the importance of getting the right drug to the right place at the right time.

Other duties of the pharmacy Inventory/Compliance Specialist include conducting cycle counts throughout the inventory management system, rotating stock, adjusting or redistributing inventory to ensure the earliest expiration dated products are used first and that unnecessary outdate waste is minimal, processing medication returns to the drug wholesaler, manufacturer, or reverse distributor, and removing recalled medications from storeroom stock. The pharmacy Inventory/Compliance Specialist also picks and packages medications for delivery to UVMMC ambulatory clinics and community EMS Agencies. Characteristics that make the Inventory/Compliance Specialist successful include attention to detail, ability to multi-task and deal with frequent interruptions, good customer service skills, comfort with technology including barcode scanning, RFID tags, e-mail and online ordering applications. Another important duty of this position is the reconciling and replenishing of Emergency Code Carts in the hospital and restocking of other emergency kits used throughout the facility and at ambulatory clinics and repackaging or relabeling medications and kits into ready to use dosage forms.

EDUCATION:

High school graduate or equivalent. One year of college course work with a focus in business or science preferred. Pharmacy Tech certification desirable.

Licensed in the State of Vermont as a Pharmacy technician.

EXPERIENCE:

2 years of experience with inventory/stocking systems or related business background preferred or 1 year of experience in pharmacy medication distribution. Experience working with inventory management software and/or as a certified pharmacy technician desirable.