Inventory Analyst

Grip; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Grip is seeking an Inventory Analyst for our cold-storage fulfillment facility. This hands-on role blends floor verification of inbound shipments with ownership of the data layer for inventory operations using Pulse OMS, Excel reports, and databases.

You will verify receiving, manage records, run advanced Excel reports like WoS and depletion, and work with warehouse teams to resolve variances and improve processes.

Qualifications

• Bachelor's degree in supply chain, logistics, business, data analytics, or equivalent practical experience.
• 2+ years in inventory, warehouse operations, or data-driven logistics role with direct system and report ownership.
• Demonstrated experience with OMS, WMS, or IMS platforms; proficiency in Microsoft Excel.

Responsibilities

• Verify inbound shipments on the floor, confirm quantities and lot numbers.
• Maintain Pulse OMS records: receiving logs, inventory adjustments, status updates, and batch traceability.
• Build and maintain databases and tracking files for inventory movement and status changes.
• Own inventory reporting suite: weeks-of-stock (WoS), depletion rates, no-velocity inventory, inbound PO tracking.
• Investigate discrepancies between system records and physical counts; drive resolution with warehouse staff.
• Coordinate regular cycle counts and reconcile with system data.
• Collaborate with facility managers and warehouse staff to resolve discrepancies.
• Identify gaps in receiving workflows, data entry practices, or reporting processes and propose improvements backed by data.

Skills

Advanced Excel

Pivot Tables

INDEX/MATCH

SUMIFS

Data validation

Structured reporting

Pulse OMS

WMS/IMS familiarity

Database management

Floor presence

Inventory metrics

Attention to detail

Analytical thinking

Communication

Cold chain experience

Education

Bachelor's degree in supply chain, logistics, business, data analytics, or related field

Tools

Pulse OMS

WMS/IMS platforms

Microsoft Excel

Job description

Grip is redefining cold-chain logistics for direct-to-consumer (DTC) eCommerce brands. Founded in 2022 by former ButcherBox executives, Grip combines advanced technology with a nationwide fulfillment network to optimize the shipping of perishable goods. Our proprietary Smart Logistics Engine analyzes over 25 million data points daily—including weather patterns, carrier performance, and real-time temperatures—to make intelligent, package-level shipping decisions. Grip's Pulse Order Management System (OMS) offers real-time inventory tracking, batch traceability, and seamless integration with platforms like Shopify. This end-to-end solution provides brands with complete visibility and control over their supply chain, eliminating the need for multiple third-party tools. With strategically located temperature-controlled fulfillment centers, Grip can reach over 80% of the U.S. population within 24 hours. Our mission is to empower DTC brands to scale efficiently by providing innovative logistics solutions tailored to the unique challenges of shipping.

Job Description:

Grip is looking for an Inventory Analyst to serve as the data backbone of one of our fulfillment facilities. This is a hands-on, floor-present role — you will spend time physically in the facility verifying receiving processes, confirming shipment accuracy, and ensuring that what moves through the building is accurately reflected in our systems in real time. Beyond the floor, this role owns the full data layer of inventory operations: maintaining databases, managing records in our OMS (Pulse), producing recurring Excelbased reports, and keeping every system in sync. We are looking for someone with a strong technical foundation — comfortable in Excel at an advanced level, familiar with database management principles, and able to navigate and manage records within an order management system.

Specific responsibilities:

• Receiving verification: Be physically present on the floor to verify inbound shipments, confirming quantities, lot numbers, and condition against ASNs and purchase orders before product is put away.
• OMS management: Maintain accurate, up-to-date records in Grip's Pulse OMS: receiving logs, inventory adjustments, status updates, and batch traceability data. Own the system of record for the facility.
• Database management: Build and maintain structured databases and tracking files that capture inventory movement, discrepancies, and status changes across the facility. Keep data clean, organized, and audit-ready.
• Advanced Excel reporting: Own the facility's inventory reporting suite: weeks-ofstock (WoS), depletion rates, no-velocity inventory, inbound PO tracking, and expected-vs actual reconciliation. Reports must be accurate, timely, and decisionready.
• Variance investigation: Identify and investigate discrepancies between system records and physical counts. Trace root causes, document findings, and drive resolution with warehouse staff.
• Inventory status tracking: Monitor the status of all pallets in the facility — including damaged, on-hold, and expiring stock — and ensure every status is reflected accurately and in real time in our systems.
• Cycle counts: Execute and coordinate regular cycle counts within the facility. Reconcile results against system data and escalated unresolved variances.
• Cross-functional coordination: Partner with facility managers, warehouse staff, and operations leads to resolve inventory exceptions, communicate discrepancies, and close out open items.
• Process improvement: Identify gaps in receiving workflows, data entry practices, or reporting processes and propose improvements backed by data.

What You Bring:

• Advanced Excel: Pivot tables, complex formulas (INDEX/MATCH, SUMIFS, array formulas), data validation, and structured reporting. You build tools, not just spreadsheets.
• OMS proficiency: Hands‑on experience navigating and managing records within an order management system. Familiarity with Pulse or similar WMS/OMS platforms is a strong plus.
• Database management: Ability to build, maintain, and query structured data files or databases. Comfort working with large datasets without losing accuracy.
• Floor presence: Comfortable working in a cold storage warehouse environment, physically verifying shipments, interacting with warehouse staff, and staying close to the operation.
• Inventory fundamentals: Solid understanding of inventory metrics (WoS, depletion rate, on‑hand quantity), receiving processes, ASNs, POs, lot tracking, and pallet‑level concepts.
• Attention to detail: A genuine care for data accuracy. You catch discrepancies early and don't let them compound.
• Analytical thinking: You dig into numbers, identify patterns, and surface root causes — not just symptoms.
• Communication: Clear, direct, and timely when something doesn't look right. You elevate early and document well.
• Cold chain experience: Prior to working in a temperature‑controlled or perishable fulfillment environment.

Qualifications:

• Education: Bachelor's degree in supply chain, logistics, business, data analytics, or a related field — or equivalent practical experience.
• Experience: 2+ years in inventory, warehouse operations, or data-driven logistics role with direct system and report ownership.
• Systems: Demonstrated experience with OMS, WMS, or IMS platforms. Proficiency in Microsoft Excel is required.

Equal Employment Opportunity Statement: Grip is an equal opportunity employer, dedicated to complying with all applicable nondiscrimination laws. We are committed to providing an inclusive workplace environment, where all employees and applicants are treated with respect and without discrimination based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, disability, genetic information, or any other characteristic protected by law.