Interview & Onboarding Administrative Specialist

eTeam; Cary (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

eTeam is seeking an organized administrative coordinator to oversee interview scheduling, travel logistics, onboarding activities, and broad administrative operations. The role involves coordinating meetings, managing communications, and ensuring IT access and equipment for new hires.

You will collaborate across departments to maintain a seamless candidate experience and team efficiency. Ideal candidates have 3–5 years in admin/operations, strong Microsoft Office and cSuite skills, and a

Qualifications

• 3–5 years related administrative, operations or project support experience (pharma/biotech preferred)
• Ability to handle routine and impromptu assignments with minimal supervision
• Collaborative, supports team development and information sharing
• Discretion with sensitive and confidential information
• Attention to detail in own and others' work
• Confident within a defined job scope and shared decision making
• Proficient with Microsoft Office and cSuite tools (Gmail, GCal, GSheets, GSlides, Trello, Jamboard, Meet, Zoom)
• Familiarity with Genentech organization preferred
• High school diploma or equivalent experience preferred

Responsibilities

• Coordinate interview scheduling and travel logistics for external candidates and panels
• Lead planning and execution of department meetings, off-sites, and team huddles
• Manage day-to-day team communications, policies, reminders, and awards recognition
• Submit facilities, IT, and Site Service requests; manage PO, invoices and vendor data
• Support onboarding activities, site access, and IT equipment distribution
• Provide onsite candidate hosting and post-interview documentation support
• Assist general office tasks and clerical duties as the startup facility evolves

Education

High school diploma

Tools

Microsoft Office

G Suite Tools

Zoom

Trello

Jamboard

Gmail

Google Meet

Job description

eTeam is seeking an organized administrative coordinator to oversee interview scheduling, travel logistics, onboarding activities, and broad administrative operations. The role involves coordinating meetings, managing communications, and ensuring IT access and equipment for new hires.

You will collaborate across departments to maintain a seamless candidate experience and team efficiency. Ideal candidates have 3–5 years in admin/operations, strong Microsoft Office and cSuite skills, and a