Interpreter Administrative Assistant

U.S. District Court - District of Arizona; Tucson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

The Interpreter Administrative Assistant works in the Court Interpreter’s Department within the Clerk’s Office, at the Evo A. DeConcini U.S. Courthouse in Tucson, Arizona. The role oversees scheduling, locating, and processing claim forms for OTS and Spanish contract interpreters.

Responsibilities include coordinating services, verifying languages, maintaining vendor lists, and ensuring accurate paperwork and timely payments.

Qualifications

• High school graduate; minimum one year of specialized experience at CL 23.
• General clerical/administrative experience acceptable; education may substitute for experience.
• Specialized experience involves using clerical procedures and word processing, data entry or report generation.

Responsibilities

• Monitors calendars and schedules interpreters for court proceedings.
• Coords services of OTS/Spanish interpreters for court proceedings.
• Maintains a listing of language services vendors.
• Identifies and verifies required languages/dialects.
• Processes related paperwork from start to finish, including emails and reports.

Skills

Clerical experience

Administrative support

Word processing

Data entry

English proficiency

Education

High school diploma

Tools

Word

Excel

Job description

POSITION OVERVIEW

The Interpreter Administrative Assistant is part of the Court Interpreter’s Department within the Clerk’s Office. The incumbent oversees and administers all duties related to scheduling, locating, and processing claim forms for Other Than Spanish (OTS) and Spanish contract interpreters throughout the District. The Interpreter Administrative Assistant reports to the Chief Deputy Clerk. The position is located at the Evo A. DeConcini U.S. Courthouse in Tucson, Arizona.

REPRESENTATIVE DUTIES

• Monitors court calendars and schedules OTS/Spanish contract interpreters appropriately.
• Procures and coordinates services of OTS/Spanish contract interpreters required for court proceedings.
• Maintains a listing of OTS language services vendors.
• Appropriately identifies and verifies needed languages/dialects.
• Responsible for processing all necessary OTS/Spanish contactor paperwork (confirmation emails, RTEs, exception reports, claim forms, etc.) from start to finish of cycle.
• Works with Facilities and Budget Division to ensure prompt, accurate payment of OTS/Spanish contractor services.
• Maintains OTS/Spanish contractor statistical reports.
• Receives, logs, processes, assigns and delivers all translation requests from CJA attorneys and the Court.

MINIMUM QUALIFICATIONS

To qualify for the CL 24 salary grade level, the successful applicant must be a high school graduate (or equivalent) and must have a minimum of one year of specialized experience at the CL 23.

Generalized experience is progressively responsible clerical, office, or other work that indicates the possession of or the ability to acquire the particular knowledge and skills necessary to do the job.

Education above the high school level may be substituted for general experience.

Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, local and state court systems, and educational institutions.

PREFERRED QUALIFICATIONS

Ability to work effectively with court staff, interpreters and vendors. Proficient in the English language. Language-skilled in the Spanish language as defined by the Administrative Office of the Courts. Some previous interpreting experience preferred. Able to use/learn Word, Excel and data entry applications. Highly organized, self-starter.

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.

The initial appointment to this position is provisional pending the successful completion of the required background checks and/or investigations.

Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under 'Excepted Appointments' and are considered 'at will' employees (except for probation officers who may be removed for cause). Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.

The U.S. District Court is a drug-free workplace and the applicant selected will be required to participate in a drug screening test prior to employment.

All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.

All promotions are subject to the approval of the Administrative Office of the U.S. Courts.

The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit).

Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. §1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below. Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.