Internship and Alumni Coordinator

University System of Georgia; Atlanta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

The University System of Georgia's Georgia Film Academy seeks an Internship and Alumni Coordinator to liaise with the film unit, students, alumni, unions, and industry partners. You will develop and manage internship programs, build industry partnerships, and coordinate with campuses across the state to meet workforce goals.

Key duties include internship program management, student placement, alumni relations, communications and events, mentorship initiatives, and tracking graduate employment

Qualifications

• Associates degree is required.
• More than three years of clerical or administrative work in an office environment required.
• Preferred: bachelor's degree in marketing, communications, or film studies.

Responsibilities

• Workforce development and industry relations: build and maintain industry partnerships creating career pathways for students and graduates.
• Internship program management: oversee development and implementation of internships across campuses.
• Alumni and current student relations and engagement: build and maintain an active statewide alumni network and organize events.

Skills

Relationship management

Communication

Interpersonal skills

Project coordination

Data tracking

Education

Associates degree

Bachelor's degree in marketing, communications, or film studies

Job description

Job Title: Internship and Alumni Coordinator

Location: USO-Georgia Film Academy

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302385

About Us

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Department Information

The Georgia Film Academy supports a collaboration of institutions of the University System of Georgia, Technical College System of Georgia, and Independent institutions that offer professional courses in film, television, digital entertainment, Esports, and game development.

Job Summary

The Internship and Alumni Coordinator serves as the primary liaison between the film and entertainment academic unit, its students, alumni, unions and the professional film and media industry. This role develops and manages a robust internship program, cultivates industry partnerships to create an internship pipeline, and fosters strong, engaged relationships with a large and geographically diverse alumni network. The manager also coordinates with campuses across the state to ensure workforce and career development goals are met uniformly.

Responsibilities

Workforce development and industry relations - 30%

• Industry pipeline management: Cultivate and maintain strong, productive relationships with public and private sector employers, production companies, unions, support services companies and related industry partners to create and secure career pathways for students and graduates.
• Labor market analysis: Gather and analyze labor market information, industry trends, and talent demands to inform curriculum and workforce development strategies.
• Promote academic unit: Promote the academic unit and its skilled workforce to industry leaders through targeted outreach, participation in industry events, and strategic partnerships.
• Maintain database: Develop and maintain a database of employers and industry contacts, ensuring regular communication and updates on industry needs.

Internship program management - 30%

• Program development: Oversee the development and implementation of the unit's internship program, ensuring it is a platform for connecting students with incoming projects.
• Student placement: Work with students to identify and secure meaningful, practical, for-credit internships at approved industry sites.
• Coordinate across campuses: Ensure the internship program's eligibility requirements, application process, and credit structure are consistent and compliant across all participating campuses.
• Oversight and reporting: Monitor internship placements to ensure positive student experiences and program effectiveness, providing reports on outcomes to academic leadership.

Alumni and current student relations and engagement - 40%

• Build alumni network: Develop strategies to build and maintain an active, engaged alumni network across the state, fostering a lifelong connection between graduates and the academic unit.
• Communications and events: Manage communication with alumni through newsletters, social media, and other channels. Plan and organize alumni-focused events, such as networking sessions, workshops, and reunions.
• Mentorship programs: Establish and manage mentorship programs that connect current students with alumni to foster professional development and networking.
• Support alumni giving: Collaborate with university development and fundraising offices to cultivate financial support from alumni.
• Industry expertise: Serve as an alumni liaison, drawing on alumni expertise for curriculum development, guest lectures, and industry insights.
• Data: Tracking employment and salaries of GFA students in the workforce

Required Qualifications

Educational Requirements

An Associates degree is required.

Required Experience

More than three years of experience performing clerical or administrative work in an office environment required.

Preferred Qualifications

Education: A bachelor's degree in a relevant field such as marketing, communications, or film studies is typically required.

Experience: Several years of experience in career services, workforce development, or alumni relations, preferably within the film and entertainment industry or a higher education setting.

Experience within a multi-campus system is highly desirable.

Relationship management: Exemplary interpersonal and communication skills to build and maintain strong relationships with diverse stakeholders, from students and faculty to industry executives.

Industry knowledge: A deep understanding of the film and entertainment industry and its workforce needs is essential.

Program and data management: Strong organizational, project management, and analytical skills to manage programs, track outcomes, and provide data-driven reports.

Knowledge, Skills, & Abilities

• 1. Knowledge of federal and state laws, rules and regulations impacting higher education.
• 2. Knowledge of process improvement theories and practices.
• 3. Knowledge of Board of Regents policies and procedures.
• 4. Knowledge of research principles and practices.
• 5. Knowledge of computers and job related software programs.
• 6. Skill in written communication to executive and subject matter experts.
• 7. Skill in collaborating with multiple constituents.
• 8. Skill in decision making and problem solving.
• 9. Skill in interpersonal relations and in dealing with the public.
• 10. Skill in oral and written communication.
• 11. Ability to respond diplomatically to sensitive and critical issues.
• 12. Ability to effectively multi-task.
• 13. Ability to effectively communicate complex information to stakeholders in a succinct and organized manner.
• 14. Ability to manage sensitive and confidential information.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this organization, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status as required by applicable state and federal laws.

For questions or more detailed information regarding this policy, please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position may travel 1% - 24% of the time
• This position does not require security clearance.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.